Finance Manager

About Vicinity

At Vicinity, we pursue a clear and purpose-driven mission: to develop and manage affordable, sustainable, and high-quality rental housing. Through innovative residential projects, we place energy performance, digitalization, and tenant-focused services at the heart of our approach to simplify everyday life and improve quality of life.

We firmly believe that social impact goes hand in hand with economic performance. Therefore, we fully integrate the principles of diversity, equity, and inclusion into our company culture. These values are essential drivers in achieving our ambitions and creating a stimulating and fulfilling workplace.

Vicinity upholds high ESG (Environmental, Social & Governance) standards, officially recognized through its B CORP certification.

Our investment strategy is built around three fundamental pillars:

Affordability

Energy Efficiency

Mobility

Today, Vicinity manages a portfolio of approximately 1,000 housing units, including more than 350 operational units and over 650 units under development, mainly located in Brussels, Antwerp, and Liège. To strengthen our Finance team and support the continued growth of the fund, we are looking for a Finance Manager.

Location

Watermael-Boitsfort, 1170 Brussels

Contract Type

Permanent employment contract – full-time employee status

Start Date

As soon as possible

Homeworking

Opportunity to work remotely according to Vicinity's applicable policies

Your Mission

As Finance Manager, you will be the CFO's trusted right-hand person and play a pivotal role within Vicinity's Finance Department. You will oversee the operational management of a Medior Accounts Payable Officer.

Your scope covers all financial and budgeting aspects of Vicinity, and you will act as a key interface between the Property Management and Finance teams.

You will also serve as the CFO's back-up for the budgeting model and business plan while actively contributing to the continuous improvement of financial processes and the company's performance management.

Your Responsibilities

CFO's Right-Hand Person & Team Management

• Act as the CFO's trusted right-hand person: serve as the primary point of contact for all financial matters, ensure full coverage of the CFO's operational and strategic responsibilities, and guarantee continuity of the finance function during the CFO's absence;
• Supervise and coach the Medior Accounts Payable Officer: planning and allocation of tasks, quality control of financial processing, and support in professional development.

Treasury Management & Credit Control

• Manage the daily and forecast treasury position of the Group's four entities: monitor bank balances, prepare and update short- and medium-term cash flow forecasts, and optimize intercompany cash flows;
• Oversee Credit Control activities: monitor outstanding receivables and follow-up actions with tenants and other stakeholders, manage payment delays and potential disputes, and regularly report to the CFO on exposure to doubtful debts;
• Manage operational banking relationships.

Day-to-Day Financial Management of Buildings

• Manage rent calls, service charge provisions, and other outgoing invoices of the fund, while ensuring the proper functioning of related automation processes. Monitor rent indexations and potential adjustments to service charge provisions in coordination with Property Managers;
• Ensure financial follow-up of recurring and non-recurring building-related expenses (including technical interventions): monitor incoming invoices, validate accounting and analytical allocations, follow approval workflows, manage payments, and oversee tenant recharges where applicable;
• Prepare annual service charge settlements and ad hoc settlements for departing tenants (billing component);
• Maintain and further develop financial dashboards for Property Managers.

Financial Management of Renovation and Real Estate Development Projects

• Ensure financial monitoring of the buildings' CAPEX program;
• Maintain and further develop financial dashboards for Project Managers.

Digitalization & Continuous Improvement of Accounting and Financial Processes

• Continuously improve analytical accounting to ensure that financial reporting and dashboards evolve in line with the fund's development;
• Continuously identify and implement improvements to accounting and financial processes in collaboration with our Digitalization Manager, with the objective of increasing efficiency and achieving operational excellence.

Quarterly, Semi-Annual and Annual Closings

• Lead and coordinate quarterly closings for the Group