Executive Assistant F/M

pBe the trusted operations hub for a dynamic private investment portfolio. /ppAre you an exceptionally organized professional with diplomatic acumen, discretion, and a knack for seamless orchestration? Do you thrive in fast-paced, high-touch environments where your impact shapes how executives lead? /ppJoin a sophisticated private investment office supporting senior leadership across wealth management, corporate governance, and family office operations. /ppYou will be the operational cornerstone for a complex, multi-faceted role—managing executive calendars, coordinating international travel, safeguarding sensitive correspondence, and orchestrating everything from board meetings to personal affairs. This is not administrative work; it's strategic operations at the highest level. You'll navigate competing priorities, interact with internal teams across multiple entities, external advisors, and service providers, all while maintaining confidentiality and flawless execution. /ppYour ability to anticipate needs, solve problems independently, and build trusted relationships with stakeholders will directly influence business continuity and executive effectiveness. /ph3What You'll Do /h3ullibCalendar Meeting Management: /b Organize, prioritize, and optimize internal and external meetings, coordinate across diverse teams and group entities, track action items, and ensure seamless executive availability. /lilibTravel Coordination: /b Plan and execute complex travel itineraries across Europe and beyond, including air, rail, and accommodation bookings, logistics coordination, and contingency management. /lilibStakeholder Communications: /b Conduct professional correspondence, manage telephone interactions, and draft communications with internal teams and external partners in French and English. /lilibInvestment Board Support: /b Prepare dossiers for investment mandates, organize preparatory and ad-hoc meetings, and manage documentation for governance and decision-making. /lilibEvents Hospitality: /b Oversee executive dinners, manage invitations, coordinate catering, arrange protocol-appropriate hospitality, and welcome high-level visitors. /lilibPersonal Office Operations: /b Manage expense tracking (corporate cards, SNCB, transportation), invoice verification, vendor payments, and liaison with financial advisors. /lilibPersonal Affairs Management: /b Oversee personal and family expenses, coordinate insurance and property matters, schedule medical appointments, manage memberships and professional networks, and handle occasion-based communications (gifts, greeting cards). /lilibLogistics Facilities: /b Coordinate office logistics, equipment management (IT systems, mobile devices), liaise with office management for facilities, and ensure seamless daily operations. /lilibDriver Transportation Coordination: /b Plan and manage executive transportation, coordinate with drivers, and organize logistics for movement. /lilibRecords Archives: /b Maintain organized, confidential archival systems for business and personal documentation. /lilibAd-hoc Support: /b Respond flexibly to evolving priorities and emerging needs with proactive solutions. /li /ulh3What You Bring /h3ulliDemonstrated experience as an executive assistant, office manager, or in a similar high-touch, confidential support role—preferably within a C-suite, family office, or investment environment. /liliExceptional organizational skills, attention to detail, and ability to manage multiple competing priorities without compromising quality. /liliFluency in French and professional English; additional languages (Dutch, German) a plus. /liliDiplomatic discretion and ability to maintain absolute confidentiality with sensitive personal and business matters. /liliProficiency with calendar management systems, CRM platforms, Microsoft Office, and travel/expense management tools. /liliStrong interpersonal

skills:
ability to interact professionally with executives, advisors, external service providers, and team members at all levels. /liliProactive problem-solving mindset and comfort working independently with minimal supervision. /liliWillingness to adapt to dynamic, sometimes unpredictable demands and travel requirements as needed. /liliValid driver's license (bonus). /liliDiscretion, judgment, and ability to anticipate needs before they are expressed. /li /ulh3What You Can Expect /h3ulliA uniquely influential role at the intersection of operations, governance, and executive leadership. /liliCompetitive compensation reflecting the seniority and sensitivity of the position. /liliFlexible working arrangements and understanding of the demands of executive support. /liliProfessional development opportunities and exposure to high-level business and investment operations. /liliA collaborative, respectful culture where your contributions are recognized as indispensable to organizational success. /liliThe opportunity to work alongside accomplished executives and build lasting p