Office Administrative Assistant
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For a healthy startup in the medical & orthopedic sector in Diegem , we are looking for a proactive Junior Support Specialist (part-time 50%-60%) with a first broad office experience. In this versatile role within a close-knit team, you will drive daily administration, logistics, and sales support.
Your function
As a Junior Support Specialist , you are the engine behind our daily operations, logistics, and customer support. Since you will work in a small team and will often be in the office independently, you take initiative naturally and ensure everything runs smoothly.
Logistics & Operations: Processing, inspecting, and registering incoming goods, packaging, order packing, and transport coordination. Monitoring inventory management and scheduling.
Sales Support & Customer Service: Primary contact for clients (e.g., medical professionals/hospitals) and external partners. Managing orders, deliveries, customer service, complaints handling, and supporting the external sales team.
Administration & Finance: Creating and following up on sales invoices, credit notes, and payment reminders. Managing client and product data in our ERP system (NL/FR).
Quality & Compliance: Monitoring and maintaining quality procedures in line with FAMHP (FAGG) standards and GDPR compliance.
Office & HR Support: Coordinating appointments, travel, trade fairs, and events. Managing office supplies, facility contacts, and assisting with HR and management projects.
Your profile
Experience : An enthusiastic junior candidate with a first experience in a broad and varied office support role.
Languages: Excellent command of Dutch & English or French & English .
Attributes: Highly structured , accurate, and proactive . Comfortable working independently in the office and taking initiative.
Mindset: Hands-on attitude, and thrives in a small, personal organization.
Our client
Our client is a healthy, ambitious startup in the medical and orthopedic sector, located in Diegem. You will join a small, close-knit team characterized by short communication lines, direct involvement, and a personal approach.
Our client offers
Growth path: A part-time start (50% to max. 60%) with a clear path to grow alongside the company into a full-time position (100%) as Office Manager.
Package: A market-competitive salary complemented by fringe benefits such as Meal Vouchers and DKV health insurance.
Top location & facilities: Beautiful, modern offices in Diegem with excellent parking, as well as access to an in-house gym and canteen.
Presence & Flexibility: A no-home-office policy due to the operational and logistical nature of the role (you are the central anchor on site), combined with flexibility in your working schedule.
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