Administrative / Paralegal Officer (Temporary Assignment)

Description

Below covers everything you need to know about what this opportunity entails, as well as what is expected from applicants.
Our customer, an innovative international organization in Leuven, is looking for an Administrative / Paralegal Officer to strengthen its team on a temporary basis. In this role, you will support business operations by managing contracts, quotations and purchase orders while working closely with both internal and external stakeholders.

Expectied tasks:

As an Administrative / Paralegal Officer, you will play a key role in ensuring smooth administrative and contractual processes.

Your responsibilities include:

- Managing business contracts, including initiating approval workflows and coordinating electronic signatures.

- Drafting and processing business quotations while helping to standardize and optimize procedures.

- Reviewing purchase orders for completeness, consistency and accuracy before processing them.

- Communicating proactively with internal and external stakeholders regarding contract and order status.

- Building expertise in the business area you support, including customer requirements, contractual frameworks and quotation processes.

- Ensuring administrative accuracy and maintaining high-quality documentation.

Company
Onze klant is een hoogtechnologisch bedrijf, een spin-off van de KUL dat fungeert als één van de grootste onderzoekscentra van Europa met verschillende uitdagingen. Onze klant is volop bezig met innovatie. Wil je mee aan de wieg staan qua ontwikkelingen naar artificiële intelligentie, nanotechnologie en ICT toe? Reageer dan snel. Wie weet krijg jij de kans om mee bij te dragen aan de technologie van morgen

Profile
Your profile

- You have 3 to 5 years of experience in a medium to large-sized company, preferably within a complex business environment.

- You already gained initial experience in sales contract management, paralegal support, or a similar role.

- You are highly organized and able to manage priorities effectively.

- You work accurately and consistently deliver quality results.

- You thrive in a dynamic environment and adapt easily to changing processes.

- You can handle tight deadlines and a fast-paced workload.

- You are proficient with digital tools such as Microsoft Office, CRM systems, and document management platforms.

- You have excellent communication skills.

- You are fluent in English. Knowledge of Dutch is considered a strong asset.

Offer
What we offer

- A challenging temporary assignment within an innovative and international environment.

- The opportunity to gain valuable experience in contract and business administration.

- A dynamic team where collaboration and continuous improvement are encouraged.

- A full-time assignment.

- Hybrid working model with a healthy balance between office and home working.

- An assignment of 3 to 6 months, with the possibility of extension

Location

The position is based in Leuven. You will work in a hybrid setup, combining home working with office presence. xlxgzvr An on-site presence of at least 3 days per week is required.