Receptionist / Office Assistant
il y a 2 semaines
Looking for a new role as a Receptionist / Office Assistant? We have a job for you
Excel Careers and Excel Interim provide multilingual administrative support staff to companies across all sectors, specializing in profiles such as Receptionists, Management Assistants, Executive / Personal Assistants, HR Assistants, Sales & Marketing Assistants, Office Managers, Customer Service Representatives and Digital Marketing Officers. We provide both permanent and interim contracts.
Administrative and Office Support:
- Provide general support to the Office Manager and the team
- Perform document photocopying, scanning and printing
- Maintain archives and storage of information
- Enter timesheets and manage travel bookings
- Assist with conference room setup and booking
- Order couriers, taxis, and manage mail collection and distribution
- Order and restock office supplies, maintaining the tidiness of the office, conference rooms, and kitchen
- Provide general support for various practices, including expense management
- Liaise with Executive Assistants in other offices, manage Outlook diaries, etc
Reception:
- Manage the daily running of the reception area
- Process incoming calls and take accurate messages
- Welcome visitors, offer beverages, and provide temporary badges, maintaining the badge log
- Accompany visitors to conference rooms and assist with their administrative needs (e.g., printing, copying)
- Maintain the tidiness and presentation of the reception area and meeting rooms
- Assist with hotel and restaurant bookings, travel arrangements, and catering
- Organize courier services and expedite mail, including registered letters
Key Skills and Experience:
- Experience: Minimum 2-5 years of experience as a Receptionist or in a similar role
- Languages: Fluent in French and English (both written and spoken). Knowledge of Dutch, German, or other European languages is a valuable asset
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Communication: Excellent verbal and written communication skills. Ability to interact professionally with clients and staff across multiple time zones
- Organizational Skills: Strong organizational skills, able to multitask, and manage time effectively
- Personal Attributes: Reliable, flexible, cheerful, approachable, and able to remain calm under pressure. Professional attitude, problem-solving abilities, and a sense of humor are highly valued
- Education: A certificate or diploma in a secretarial course is preferable
Additional Qualities:
- Interpersonal Skills: Ability to work independently and as part of a team, building good working relationships with colleagues
- Attention to Detail: Keen eye for detail to ensure accuracy and completeness in tasks
This role offers a dynamic work environment, where multitasking and a proactive approach are essential. If you are well-organized, eager to learn, and have excellent communication skills, we encourage you to apply.
Salary package : monthly salary in line with experience.
Archive, Problem Management, Attention to detail, Catering, PowerPoint, Attention to detail, Communication, Stress tolerance, European Languages, Office Support, Office supplies, Asset, Storage, French language, Scanning, Timesheet, Travel Management, German Language, Dutch Language, Copier, Liasion duties, MS Outlook, Reception, Copier, Hotel Restaurant, Sense of Humor, Expense Management, Printing, Courier Service, MS Excel, Organization Skills, Administration, MS Office Suite, Travel Management, Conferences, Distribution, Multi Tasking, Friendliness
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