Assistant
il y a 6 jours
Job Title: Assistant – Public Affairs TeamLocation: Brussels, Belgium (or specify location if needed)About the Role: We are seeking a dynamic and motivated Assistant to join a busy and high-performing Public Affairs team. This role is ideal for a professional with a passion for administration, who takes initiative, works with precision, and thrives in a fast-paced environment. You will provide high-level support to the Leadership team and assist with the coordination of department activities, projects, and events.Key Responsibilities:1. Executive Support:Manage agendas for the Executive Director and three Directors, including scheduling meetings and ensuring sufficient focus time.Prepare materials for meetings when required.Organize travel arrangements and manage expense reports.2. Department Coordination & Daily Support:Coordinate weekly team meetings, including agenda preparation and follow-up on action points.Organize departmental activities and away days, managing logistics, venue, catering, and materials.Maintain and organize Public Affairs documents on SharePoint, ensuring version control and accessibility.Act as the central point of contact for administrative requests and queries.Support onboarding for new team members with welcome materials and introductions.3. Project & Event Support:Assist with logistics for flagship events, including venue booking and guest list management (GDPR compliant).Coordinate registration websites and calls with stakeholders, taking minutes and tracking action points.Support post-event reporting and invoicing processes.4. General Administrative Support:Maintain and update contact mailing lists (e.g., Salesforce).Assist with reviewing and updating internal communication platforms.Coordinate input collection from colleagues for Public Affairs-related work.Qualifications & Experience:Bachelor’s degree in Office Management or related field.Minimum 3 years’ experience as an assistant, preferably supporting senior management.Excellent written and spoken English; additional languages are a plus.Strong proficiency in Microsoft Office (Excel, Word, PowerPoint) and web/social media tools.Exceptional organizational, time management, and interpersonal skills.Ability to prioritize, anticipate challenges, and work under pressure.Personal Qualities:Team player with the ability to work independently.Curious, fast learner, and committed to continuous improvement.Proactive problem solver with excellent customer orientation.Able to maintain focus and composure under stress.What We Offer:A people-oriented, international, and dynamic work environment.Positive approach to work-life balance and mindful workplace culture.Opportunities to work on challenging and high-profile topics.Professional development opportunities, including training, coaching, and mentorship.About the Team: The Public Affairs team is a fully-integrated unit of advocacy and communication professionals. You will engage with EU policy issues, campaigns, events, media, and digital projects, supporting strategic initiatives while receiving full team support.
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Executive Assistant
il y a 2 heures
Brussels, Belgique EXCEL CAREERS Temps pleinLooking for a new exciting Administrative support role? We have a job for you! Excel Careers and Excel Interim provide multilingual administrative support staff to companies across all sectors, specializing in profiles such as Receptionists, Management Assistants, Executive / Personal Assistants, HR Assistants, Sales & Marketing Assistants, Office Managers,...
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Assistante Gérante
il y a 2 heures
Brussels, Belgique Medi-Market Temps pleinassistante gérante L'assistant joue un rôle essentiel dans le suivi de la para pharmacie: Assister le Shop Manager dans les opérations quotidiennes d'une parapharmacie Si le Shop Manager n'est pas là, l'assistant assume le rôle du Manager. About Us - Medi-Market est un groupe belge en pleine expansion qui a pour ambition et mission de rendre la...
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Executive Assistant
il y a 2 heures
Brussels, Belgique EXCEL CAREERS Temps pleinLooking for a new exciting challenge as an Executive Assistant? We have a job for you! Excel Careers and Excel Interim is a Recruitment Consultancy specialized in administrative support profiles such as receptionists, management assistants, executive / personal assistants, HR assistants, sales and marketing assistants, office managers, customer service,...
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operations assistant
il y a 2 heures
Brussels, Belgique EXCEL CAREERS Temps pleinLooking for a Logistics Assistant position? We have a job for you! Excel Careers and Excel Interim provide multilingual administrative support staff to companies across all sectors, specialising in profiles such as Receptionists, Management Assistants, Executive / Personal Assistants, HR Assistants, Office Managers, Sales & Marketing Assistants and Customer...
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Executive Assistant
il y a 2 heures
Brussels, Belgique EXCEL CAREERS Temps pleinLooking for a new exciting Administrative support role? We have a job for you! Excel Careers and Excel Interim provide multilingual administrative support staff to companies across all sectors, specializing in profiles such as Receptionists, Management Assistants, Executive / Personal Assistants, HR Assistants, Sales & Marketing Assistants, Office Managers,...
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Executive Assistant
il y a 2 heures
Brussels, Belgique EXCEL CAREERS Temps pleinLooking for a new exciting Administrative support role? We have a job for you! Excel Careers and Excel Interim provide multilingual administrative support staff to companies across all sectors, specializing in profiles such as Receptionists, Management Assistants, Executive / Personal Assistants, HR Assistants, Sales & Marketing Assistants, Office Managers,...
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Sales Assistant
il y a 2 semaines
Brussels, Belgique Unique Temps plein**Description**: Voici quelles seront tes tâches en tant que Sales Assistant: - Tu assures le suivi administratif des offres et des commandes des clients ; - Tu gères la facturation et les bons d’expédition ; - Tu t’occupes de l’accueil sur place ainsi que par téléphone des clients ; - Tu développes et maintiens une relation durable et de...
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Management Assistant
il y a 2 semaines
Brussels, Belgique CareerWallet Temps pleinPour l'un de nos clients, une structure à taille humaine active dans le monde de la Banque Privée, nous recrutons un(e) Management Assistant. Dans cette fonction, vous soutiendrez un Partner dans son administration quotidienne. Les bureaux sont situés à Bruxelles-Sud et sont très faciles d'accès en transports en commun En tant que Management Assistant,...
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Management Assistant
il y a 2 heures
Brussels, Belgique Robert Walters Temps pleinPour l'un de nos clients, une structure à taille humaine active dans le monde de la Banque Privée, nous recrutons un(e) Management Assistant. Dans cette fonction, vous soutiendrez un Partner dans son administration quotidienne. Les bureaux sont situés à Bruxelles-Sud et sont très faciles d'accès en transports en commun En tant que Management Assistant,...
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Programme Assistant
il y a 2 heures
Brussels, Belgique European Partnership for Democracy Temps plein**Job Category**: **Project Management** **Job Experience**: **Internships** **Job Location**: **Brussels** **Expiration Date**: **18 Oct 2024** We are looking for a Programmes Assistant to join our team in **December 2024**, for a traineeship with a prospective period of 6 months. The position will focus on project management and project development....
