Office Coordinator

il y a 2 semaines

Bruxelles, Région de Bruxelles, Belgique TN Belgium Temps partiel

Office Coordinator - Part-time (20 hours per week)

Job Description:

Insight Enterprises, Inc. is a Fortune 500 Solutions Integrator helping organizations accelerate transformation by unlocking the power of people and technology. We architect, build and manage solutions for complex IT environments to deliver outcomes that contribute to our clients' success.

Our portfolio of digital transformation services includes deep expertise in cloud, data, AI, cybersecurity and intelligent edge. These services, augmented by Insight's longstanding relationships with 6,000+ technology partners across the globe, enable us to deliver the right technical solutions quickly and effectively. We're rated as a Great Place to Work, a Forbes Best Employer for Diversity and a Forbes World's Top Female-Friendly Company.

Key duties and responsibilities

Front of House
  1. To provide a professional and warm welcome to all visitors of Insight; signing in/out guests, issuing security passes, informing relevant parties of arrival, and directing visitors accordingly.
  2. To operate the switchboard, handle general telephone enquiries and pass on messages to where applicable in a timely and efficient manner, ensuring SLA's are achieved.
  3. To respond to queries and requests, disseminating actions and information accordingly.
  4. To receive and sign for deliveries, informing appropriate addressees, and to sort and dispatch incoming/outgoing post.
Conference Facilities
  1. To respond to internal and external conference facilities enquiries/requests and take bookings.
  2. To assist with the coordination of meeting rooms for the senior management team and clients, ensuring that they are fully functional prior to any scheduled meeting.
  3. To monitor catering provision, liaising with caterers and clients where necessary.
Office Services
  1. To work cooperatively with internal clients and outside vendors and contractors to ensure offices always remain operational.
Facility Maintenance
  1. To support all needs, problems and changes relating to the building and building related services.
Administrative Support
  1. To provide administrative support to the local management team and other functions as required and directed by the Facilities Manager.
Skills and experience
  1. Understanding of the function and responsibilities of Front of House/Reception in Facilities Management.
  2. High level of written and spoken English.
  3. Fully conversant with Microsoft Office (Outlook, Excel and Word).
  4. Experience of working with Facilities Management and providing office services.
  5. Ability to develop friendly, positive, and supportive working relationships with external and internal customers, and to provide them with excellent service.
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