Office Administrator
il y a 2 semaines
Position Summary:
RAND is an independent not-for-profit research institute, whose mission is to help improve public policy
- and decision-making through objective research and analysis. Part of the RAND Corporation, RAND Europe has over 30 years of experience in conducting client-funded policy research for governments, international organisations, research councils, charitable foundations, and other organisations. Our mission is to help improve public policy and decision making through evidence-based research and analysis. RAND Europe has offices in Cambridge, Brussels, and the Netherlands, and employs approximately 140 researchers.
We are now looking to recruit an exceptional Office Administrator on a part time basis for our Brussels office.
The Office Administrator is responsible for day-to-day support of RAND Europe's Brussels office and provides administrative support across all areas of company operations.
They report to RAND Europe's UK-based Office Manager but liaise closely with other colleagues across our support functions, including the HR Manager.
Key Responsibilities:
Office administration
- Oversees daytoday office operations
- Maintains relationships with providers of external office services including post and couriers, travel agents and catering suppliers
- Manages procurement of stationery and office supplies
- Oversees processes relating to office visitors
- Acts as principal First Aider, Mental Health First Aider and Fire Warden for the Brussels office
- Supports organisation of staff meetings, internal seminars, and external events
- Maintains condition of Brussels office, including oversight of repairs to the office fabric and equipment
- Maintains relationships with providers of external services, including office cleaners and maintenance contractors for Brussels offices
- Oversees physical security of premises
- Liaises with RAND Europe Office Manager and external advisors to help ensure compliance with relevant health and safety legislation in Belgium
- Member of RAND Europe H&S Committee and provides input to reviews and updates of health and safety policies
- Supports recruitment drives by providing local logístical support to the RAND Europe Recruitment Partner when required
- Works with HR colleagues to ensure that the employment relationship for Brussels based staff has local support from induction to exit
- Liaises with RAND Europe HR Manager, external advisors and official bodies to help ensure compliance with Belgium employment legislation
- Ensures role related information is up to date on the company intranet
- Supports compliance with our ISO 9001 Quality Management and ISO 27001 Information Security Management accreditations
- Complies with all company policies and RAND Europe Management Systems
- Provides ahhoc support to colleagues in our small Rotterdam office
- Supports on other reasonable management requests as required
Skills, Qualifications and Experience:
- Strong administrative skills
- Knowledge of office and facilities administration
- Some experience of Health and Safety in the workplace
- Fluent in English and Dutch (with the addition of French an advantage)
- Good communication skills, both written and verbal
- Ability to interact with and support colleagues across other countries
- Basic MS Excel and Word
Salary
Starting from €32,000 per annum FTE (inclusive of 13th month and holiday pay)
How to Apply:
(Please note, your CV and Cover letter
will need to be submitted as one document)
Please also note, we are looking to interview and hire as soon as possible so interviews may take place before the official closing date of 31st December 2023
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