Pco Event Coordinator

il y a 2 semaines

Bruxelles, Région de Bruxelles, Belgique MCI Group Temps plein

MCI is a global engagement and marketing agency that creates human-centric touchpoints that unleash the power of people to deliver innovation and growth.

Firm believers in the power of building community since 1987, we are helping brands, associations and not-for-profit organisations solve their key people challenges through our core expertis

e:
Live & virtual events, Strategic & digital communications and Consulting & community solutions.

We are an independently owned agency, headquartered in Geneva, Switzerland, with a global presence of 60 offices in 31 countries.


MCI Benelux SA is looking for an enthusiastic
Event Coordinator.
As an
Event Coordinator, you will work closely with the Event Management Team to deliver national and international, online and offline events and your role consists of:

Project Management Assistance

  • Assist the Manager to deliver virtual, hybrid and facetoface events from A to Z (design, plan, organise, deliver, measure results and impact),
  • Create and execute against strict project timelines based on priorities, resource availability, and other project requirements (i.e., budget, event management tools, etc.),
  • Support the ontime delivery of virtual, hybrid and facetoface events,
  • Ability to setup and coordinate virtual event platforms, web conferences and live streams,
  • Ability to coordinate fully/partially the event life cycle from brief taking to reconciliation (i

e:
utilising the various virtual platforms, script development, event logistics coordination, etc.), or an entire project (i

e:
low complexity),

  • Assist with all source projectrelated thirdparty suppliers appropriately and effectively, in line with MCI's procurement guidelines,
  • Advocate a high level of service attitude and professionalism, which includes industry knowledge and understanding,
  • Prioritise daily tasks and project assignments,
  • Provide relevant reporting to multiple stakeholders (internally & externally).

Finance Support

  • Support to the Manager on all financial processes related to the project/event budget(s),
  • Capability to build and manage lowcomplexity event budgets and financial reconciliations,
  • Adherence to existing SoPs and financial guidelines.

Communication

  • Coarticulate and participate to the revision of all communication linked to the event with the client (i

e:
speaker briefing, script development, e-blasts, website content, etc.),

  • Cocreation of event websites according to the given instructions (i

e:
content, speaker, registration) with the Customer Care Department.

Admin, IT & Tools

  • Demonstrate effective setup and usage of available event management software (e

g:
Aventri, Cvent, EventsAir, TEAMS, Slido, etc.), virtual event platforms (such as MeetYoo, Swapcard, SpotMe), web conference tools (such as WebEx, Zoom, Interactio, Kudo),

  • Respect of the GDPR regulations related to events and all connected activities.

What is expected from this profile?

  • Eligible to work in the EU,
  • Fluent in English (verbal and written level C1); any additional European language is a plus,
  • Bachelor or Master's degree in Business Management, including but not limited to Event, Hospitality, Tourism Management and Corporate communication or other relevant studies,
  • A minimum of two (2) years' experience in a similar function or relevant industry,
  • Assertive, proactive, clientcentric but also flexible, agile and committed especially in busy periods,
  • Team player but also enjoy working independently (without constant intervention from a Manager),
  • Eye for detail and problemsolving minded,
  • Time management skills as part of your DNA,
  • Proficient in the Microsoft Office package (Word, Excel, PPT, Teams)
  • Quick learner and easily adapt to a fastpaced environments,
  • Willing to travel all around the world (in respect of sanitary restrictions),
  • Available to join the team rapidly.
MCI is where you can bring your true self to work and be proud of what you do. Join us and make a difference

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