Executive Assistant/office
il y a 1 semaine
Our client specialises in the coordination and management of multidisciplinary science projects in support of policy makers and industry players.
They act as an expert consultative body for various stakeholders (regulatory organisations, policymakers, industry and NGOs). They are currently recruiting an Executive Assistant/Office and HR Administrator for their small Brussels office which is centrally located.PURPOSE OF THE ROLE
You will be the right hand of the Managing Director, you will be supporting him with the coordination of meetings, team activities and project-related administration.
You will also be involved in the day-to-day operations management, such as the optimisation & rationalisation of company policies and administrative procedures.
JOB DESCRIPTION
Executive Assistant responsibilities & Office Management
- Acting as an Executive Assistant to the Managing Director and 3 senior members of the management team; supporting them in the coordination of operational aspects, internal projects, team planning & activities and meetings
- Assisting the Managing Director with the organisation of meetings & team events and with the coordination of external projects
- Making travel arrangements (booking flights, trains, hotels) related to the participation of team members to meetings/workshops/conferences in Belgium and abroad
- Improving and developing new company procedures (e.g. travel policy, submission of timesheets,), helping with the identification of more performing IT tools and databases for the organisation (e.g. accounting software), etc.
- Teaming up with the Managing Director, the Executive Finance Administrator, the Research Director and the Business & Contracts Director; participating in strategic decisionmaking processes related to the organisation and its projects/activities and future development
HR Administration
- Tracking whereabouts, holidays, sickness days, updating internal personnel register
- Uploading the above mentioned data via the payroll tool of the social secretariat, communicating additional personnel related information to social secretariat for payroll purposes (in collaboration with the Executive Finance Administrator)
- Being involved in the recruitment of new staff and the preparation of personnel contracts
- Welcoming newcomers and assisting with the onboarding process
- Assisting with induction/onboarding and exit procedures
- Followingup on time registration documents
Project support and administration
- Contributing to the contracts management and the project portfolio management
- Offering administrative and logístical project support: organising meetings/workshops/conferences, assisting with the various reports and publications linked to the different reports, updating systems and documents, etc.
- Liaising with project coordinators, clients, partners and subcontractors
- And more
PROFILE
- Ideally a relevant Bachelor or Master Degree (Languages, Office Management, Communication, HR, Business Administration,)
- Minimum 3 years of experience in administration, HR, office/operations management,ideally within a similar organisation (research body, scientific consultancy, EU association, think tank, trade association, lobby group,)
- Perfect knowledge of Dutch and English (oral and written). Other EU languages are an asset (French, Spanish, Italian,).
- Good knowledge of MS Office (Word, Excel, Outlook), online information management systems; some knowledge of payroll and accounting software can be an asset
- Experience with the administrative management and followup of EU projects can be an asset
- Ability to communicate effectively with a wide range of partners, including members of the Management Team, staff, project partners, funders, service providers
- Strong planning, administrative, analytical and organisational skills (numerous deadlines to meet)
- High level of professionalism and attention to detail
- Strong coordination and project management skills
- Willingness to work in a small, multicultural team and to be a proactive and constructive team player
- Easygoing and flexible personality (small team) with very good adaptation skills
OFFER
- Permanent contract
- Full time or 80%
- Competitive salary & extralegal benefits package including: luncheon vouchers, Eco cheques, health insurance, bonus system, 35 holidays
- Starting date: asap
- Homeworking possibilities: 2 days/week
- The opportunity to enter a small but fast growing organisation; to work with a dedicated, friendly and multinational team in a sector which genuinely makes a difference (environmental protection & sustainable development)
- The organisation also offers an indepth onboarding/training programme which will help newcomers to assimilate step by step all aspects of the job.
-
Executive Assistant
il y a 1 semaine
Bruxelles, Région de Bruxelles, Belgique Progressis Temps pleinJob Role- Executive Assistant Jobs- Contract Type- Perm- Location- Brussels- Salary- €0- Date Added- 05/04/2024- Date Expires- 03/05/2024- Industry- PharmaceuticalsLooking for an Executive Assistant position? We have a job for you***Excel Careers and Excel Interim provide multilingual administrative support staff to companies across all sectors,...
-
Executive Assistant
il y a 1 semaine
Bruxelles, Région de Bruxelles, Belgique Afore Consulting Temps pleinDescription du posteExecutive AssistantAfore Consulting is recruiting an Executive Assistant to join our dynamic European public affairs team at our new, bigger and greener offices in the European quarter in Brussels.Schedule: Day shiftWork Location: On the road
-
Executive Assistant
il y a 1 semaine
Bruxelles, Région de Bruxelles, Belgique Arcadius Temps pleinYour function:As an Executive Assistant at Arthur D.Little, your primary responsibilities will include: Coordinate and organize (global) travel arrangements, including flights, trains, hotel accommodations and visas. Ensure seamless travel logistics for executives, optimizing time and resources. Schedule and coordinate meetings for partners, ensuring...
-
Executive Assistant
Il y a 2 mois
Bruxelles, Région de Bruxelles, Belgique Walters People Temps pleinAn exciting opportunity as Executive Assistant has just become available at one of our clients located in the Centre of Brussels. Our client is active in the service sector and is a leader on its market. In this role, you will work closely with 3 other assistants to support a team of 15 people.As Executive Assistant, you will be more specifically responsible...
-
Executive Assistant
il y a 3 semaines
Bruxelles, Région de Bruxelles, Belgique Tiger Recruitment Temps pleinExecutive AssistantOverview We have an excellent opportunity for an experienced Executive Assistant to join a leading Financial Institution in Brussels.This is a permanent, full time opportunity.Responsibilities Providing support to a Partner, Principal, and a small team Complex diary managementOrganising meetings and business trips within...
-
Executive Assistant
Il y a 2 mois
Bruxelles, Région de Bruxelles, Belgique Tiger Recruitment Temps pleinExecutive AssistantOverview We have an excellent opportunity for an experienced Executive Assistant to join a leading Financial Institution in Brussels.This is a permanent, full time opportunity.Responsibilities Providing support to a Partner, Principal, and a small team Complex diary managementOrganising meetings and business trips within...
-
Executive Assistant
il y a 1 semaine
Bruxelles, Région de Bruxelles, Belgique Unique Temps pleinOmschrijving:Reporting to the General Delegate / EU Advocacy Director, the Executive Assistant's responsibilities include scheduling meetings and appointments, support with the preparation of the meetings in an online format, making office supplies arrangements, managing the General Delegate's agenda, greeting visitors, providing high level administrative...
-
Executive Assistant
il y a 1 semaine
Bruxelles, Région de Bruxelles, Belgique EIFFAGE Benelux Temps pleinLe groupe EIFFAGE est l'un des leaders européens de la Construction, des systèmes énergétiques, des infrastructures et des concessions. A travers ses 14 filiales et ses 2.000 collaborateurs, Eiffage Benelux est actif dans le bâtiment, le génie civil, la promotion immobilière, les travaux hydrauliques et environnementaux, la menuiserie et les travaux...
-
Junior Executive Assistant
il y a 1 semaine
Bruxelles, Région de Bruxelles, Belgique Missing Children Europe Temps pleinMissing Children Europe is looking for a versatile and highly organised Junior Executive Assistant, for a part-time position, to perform personalised administrative duties for the Secretary General of Missing Children Europe.About Missing Children Europe: Missing Children Europe is the European Federation for missing and sexually exploited children,...
-
Executive Assistant
il y a 1 semaine
Bruxelles, Région de Bruxelles, Belgique Eurofins Temps pleinJob Description As an Executive Assistant, you provide administrative support to several members of the management team. You will have a wide range of administrative and organizational tasks, among which: Agenda, meetings & travel arrangements; Telephone contact; Preparation of presentations (mainly in PowerPoint) for meetings; Prepare lists in Excel...
-
Executive Assistant
il y a 1 semaine
Bruxelles, Région de Bruxelles, Belgique Infineon Technologies Temps pleinAre you a dynamic professional, who strives for continuous efficiency? Do you have exceptional communication abilities and a strong focus on accuracy? Are you eager to grow in a multicultural and challenging environment? Then this is the perfect challenge for you Join us, as our new Executive Assistant in BrusselsAs an Executive Assistant, you will be a key...
-
Executive Assistant
il y a 1 semaine
Bruxelles, Région de Bruxelles, Belgique ENGIE Temps pleinRequisition ID: Location: Brussels, BE, 1000EXECUTIVE ASSISTANT & OFFICE MANAGER"Strategy & Implementation"Location: Brussels officeENGIE Impact delivers sustainability solutions and services to corporations, cities and governments worldwide. Comprised of existing and proven ENGIE Group businesses, ENGIE Impact brings together a wide range of strategic and...
-
Personal Assistant to high-level Executive
il y a 1 semaine
Bruxelles, Région de Bruxelles, Belgique EXCEL CAREERS Temps pleinPosition: Executive Assistant to Executive Provide full administrative support to high-level Executive Manage complex agenda, travel itineraries, and expense notes Coordinate board meetings and liaise with board members Perform private secretarial tasks Prioritize needs and requests while maintaining confidentiality Requirements: Perfectly bilingual in...
-
executive assistant
il y a 1 semaine
Bruxelles, Région de Bruxelles, Belgique EIFFAGE Benelux Temps pleinDe groep EIFFAGE is één van de Europese leiders in Bouw, energiesystemen, infrastructuur en concessies. Eiffage Benelux is, via haar 14 filialen en 2.000 medewerkers, actief in gebouwen, burgerlijke bouwkunde, vastgoedpromotie, waterbouwkundige- en milieuwerken, schrijnwerk en industriële werken. Om de toenemende werklast op het hoofdkantoor het hoofd te...
-
Executive Assistant
il y a 1 semaine
Bruxelles, Région de Bruxelles, Belgique Alphacredit Temps pleinNous recherchons une personne dynamique pour assister notre comité exécutif.Vous travaillez principalement en étroite collaboration avec le CEO, le CCO et les 3 Directeurs de nos Business Lines et leurs équipes.**Votre fonction**:- Gestion et suivi des agendas des directeurs ;- Planifier des réunions récurrentes avec de nombreux intervenants internes...
-
Executive Assistant
il y a 1 semaine
Bruxelles, Région de Bruxelles, Belgique EIFFAGE Benelux Temps pleinDe groep EIFFAGE is één van de Europese leiders in Bouw, energiesystemen, infrastructuur en concessies. Eiffage Benelux is, via haar 14 filialen en 2.000 medewerkers, actief in gebouwen, burgerlijke bouwkunde, vastgoedpromotie, waterbouwkundige- en milieuwerken, schrijnwerk en industriële werken. Om de toenemende werklast op het hoofdkantoor het hoofd te...
-
Executive Assistant
il y a 1 semaine
Bruxelles, Région de Bruxelles, Belgique Sparagus Temps pleinAs part of this assignment, you will be responsible for:Annual planning and practical organization of meetings of company bodies and the Internal Regulatory Committee Drafting of minutes for company bodies and the Internal Regulatory Committee Preparing and transmitting decisions to the supervisory authorities Preparation and forwarding of decisions to the...
-
Executive Assistant
il y a 1 semaine
Bruxelles, Région de Bruxelles, Belgique International Monetary Fund Temps pleinWork for the IMF. Work for the World.The IMF Offices in Europe seeks to recruit a full-time Executive Assistant based in Brussels.The position carries a competitive salary and benefits package and will be governed by IMF employment conditions for staff recruited for field positions outside of headquarters.The contract will be open and renewable with an...
-
Executive Assistant
il y a 1 semaine
Bruxelles, Région de Bruxelles, Belgique ACENSI BELGIUM Temps plein**Description de l'entreprise**La direction commerciale réglementée gère les activités commerciales en Belgique autour du transport ("transmission and hub services"), le stockage et les activités de terminalling.Pour cette direction, située au siège de Bruxelles, nous recherchons un executive assistant (M/F).**Description de la fonction**- Vous serez...
-
Executive Assistant in An International Law Firm
il y a 1 semaine
Bruxelles, Région de Bruxelles, Belgique Progressis Temps pleinJob Role- Executive Assistant Jobs- Contract Type- Temp to perm- Location- Brussels Centre- Salary- €3,500 - €4,000- Date Added- 16/11/2023- Date Expires- 14/12/2023- Industry- LawLooking for an Executive Assistant position? We have a job for youExcel Careers and Excel Interim provide multilingual administrative support staff to companies across all...
