Executive Assistant Jbs Be

il y a 2 semaines


Beerse, Flandre, Belgique Johnson & Johnson Temps plein

Provides proactive, professional, and high quality administrative support to the VP, (S)Dr's with limited support for the broader JBS BENE & Tax organization.

Due to the nature and pace of the business, a high degree of confidentiality is expected as well as the ability to multitask and prioritize the workload a in high pressured environment.

You should be able to handle a pivotal role within the team coordinating the various functions to ensure smooth operations and be willing to help out with other areas of the departments as required.


Excellent office management and social skills are crucial, as are good organizational abilities and the personality of a great teammate.

Works very closely with the global Janssen Business Service team, supporting JBS wide communication, projects and meetings.

Key Responsibilities:


Additionally, you will support the BENE finance team with the Purchase Order management, the Purchase Order preparation, invoices, request of one-off payments and the handling of cheques.

You will also be the record retention coordinator for JBS Belgium.


We are also looking for someone that will support the team with new software rollouts, equipment requirements but also the on-boarding of new staff including the organization of their laptop, desk phone, work area, cellphone, credit card,..

Furthermore, you will act as the primary contact for J&J Facility Management for office layout planning and the coordination of office allocations and moves.

You will also be the point person for the Health & Safety organization.

Qualifications:

We are looking for someone with a proven experience in global work environment, supporting a multi-national team as an executive assistant with the following skills:

  • Proficiency in MS Office with the ability to quickly learn new technologies and processes
  • Advanced PC skills, knowledge of systems and understanding of policies and procedures to complete tasks, presentations and special projects
  • Fluency in English (written and spoken), other languages are a plus
  • Highly developed communications skills (written/verbal) and interpersonal savvy
  • Good listening skills and ability to pragmatically approach solutions
  • Can work independently, resolves correspondence, telephone calls in Manager's absence
  • Recognizes confidential information and can handle the information accordingly
  • Can concisely provide the information people need in a timely fashion
  • Excellent organizational skills such as time management, project management, priority setting, working under tight timelines
  • Highly resilient person needed, able to work with demanding executives, personal commitment to meet deliverables
  • Ability and desire to work in a fastpaced, and rapidly changing environment
  • Selfstarter, curious, high degree of attention to detail
  • Fostering a culture for continuous improvement
  • Customer centric thinking
  • Contributes to a positive team spirit
  • Interacting with colleagues and customers from different cultural backgrounds in diverse languages
  • Ability to influence and collaborate effectively in a complex environment
Flex-Schedule Yes

Compressed Workweek (depending on location) N/A

Part-Time No

Job Share Yes

Diversity, Equality & Inclusion:


For more than 130 years, diversity, equity & inclusion (DEI) have been part of our cultural fabric at Johnson & Johnson and woven into how we do business every day.

Our dedication to respect the dignity and diversity of all is embedded in our Credo.

We know that the success of our business depends on having the best talent in a workforce that reflects the diverse markets we serve around the world and an inclusive culture that values different perspectives and life experiences


That is why we are working to create an inclusive environment where diverse backgrounds, perspectives and experiences are valued and each one of our people feels that they belong and can reach their potential.

No matter who they are.

Diversity, Equity & Inclusion at Johnson & Johnson means "You Belong"

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