Country Management Assistant

il y a 2 semaines


Bruxelles, Région de Bruxelles, Belgique Shell Temps plein

Purpose

  • To provide comprehensive administrative support to the Country Chair and the Country Coordination Team (CCT) and assist in various administrative tasks for the BELUX office.
  • To coordinate communications, plan events, manage budgets, and support social investments and engagement activities.
  • To maintain office ambiance.
  • Prioritizing needs and requests, handling matters proactively and maintaining the highest level of confidentiality at all times

Accountabilities

Administration Support

  • Coordinate travels, meetings, expense claims, and holiday planning for the CCT and Country Chair.
  • Monitor budgets and provide administrative support as needed.
  • Maintain the Issue Matrix.
  • Update Crisis Manual and provide support for the notification service.
  • Support and track social investment execution.

Communication and Engagement

  • Communicate on annual CCT meetings, logistics / office moves, other various events or share minutes with certain staff.
  • Organize virtual staff engagement sessions and ensure clear communication with all staff members (e.g. 4x/year Belux Webcast).

Boards and Events Coordination

  • Plan and coordinate meetings, including invitations and logistics.
  • Provide support and facilitate various events
  • Serve as the focal point for Crisis Management

Ad Hoc Projects and Activities

  • Undertake ad hoc projects and activities as assigned.
  • The content of the role can evolve depending on the areas the appointed individual would like to grow and develop.
  • Have an eye for "ambiance" in the office and advise the Country Chair when needed.

Qualifications
- experience in a similar administrative role.

  • Proficient communication in English, French, and Dutch (spoken and written).
  • Strong administrative skills with excellent knowledge of MS Office (Word, Excel, PowerPoint) and flexible to work with new tools.
  • Proactive, wellstructured, flexible, reliable, and discrete individual.
  • Team and clientoriented with the ability to work independently.
  • Motivated and eager to learn.

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