Business Assistant

il y a 2 semaines

WatermaelBoitsfort, Région de Bruxelles, Belgique Alter Domus Temps plein

ABOUT US
We are Alter Domus.

Meaning "The Other House" in Latin, Alter Domus is proud to be home to 85% of the top 30 asset managers in the alternatives industry, and more than 5,000 professionals across 23 countries.

With a deep understanding of what it takes to succeed in alternatives, we believe in being different.

Invest yourself in the alternative, and join an organization where you progress on merit, where you can speak openly with whoever you are speaking to, and where you will be supported along whichever path you choose to take.


JOB DESCRIPTION


We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks, including providing support to the accounting team, assisting in daily office needs and managing some of our client's administrative activities.


Office support

  • In charge of the reception of the office: welcoming the clients, general support to
visitors, incoming calls, in and out post-mail;

  • Supporting the Director of the office in his administrative related tasks
  • Solving of the administrative and office issues;
  • Ordering office supplies and acting as the main contact for the IT helpdesk in
Luxembourg;

  • Supporting the team on adhoc projects;

Accounting team support

  • Managing client's administrative tasks having direct contact with them;
  • Collecting signature of documents and keeping a clear record of them;
  • Filling/uploading forms, VAT returns and documentation in Moniteur Belge, National
Belgian Bank, Intervat as needed;

  • Assisting in the opening/closing of bank accounts, contacts with bank(s);
  • Assisting the team to organize accounting information for bookkeeping purposes;
  • Contact with local VAT and/or Tax agencies to clarify specific matters on behalf of
clients;

  • Assistance in the preparation of legal documentation (in French and in English) as
proxies, management report, BoD/AGM Minutes;

  • Preparing, collecting and sending payment instructions to banks;
  • Contributing to keeping uptodate our internal databases.

YOUR PROFILE

  • You have experience in a similar administrative function;
  • You are fluent in both written and spoken English and French, Dutch is an asset;
  • You are MS-Windows software literate, master of Lotus Notes is an asset;
  • You demonstrate a pragmatic approach to problems;
  • You are organised, flexible and able to manage several tasks;
  • You demonstrate good communication and reporting skills;
  • You demonstrate a reliable personality, focused on integrity and confidentiality;
  • You are a good team player (helpful, showing solidarity and share information).

WHAT WE OFFER
We are committed to supporting your development, advancing your career, and providing benefits that matter to you.


Our industry-leading Alter Domus Academy offers six learning zones for every stage of your career, with resources tailored to your ambitions and resources from LinkedIn Learning.


Our global benefits also include:

  • Support for professional accreditations such as ACCA and study leave
  • Flexible arrangements, generous holidays, birthday leave and graduation leave
  • Continuous mentoring along your career progression
  • Active sports, events and social committees across our offices
  • Support with mental, physical, emotional and financial support 24/7 from our Employee Assistance Program
  • The opportunity to invest in our growth and success through our Employee Share Plan
  • Plus additional local benefits depending on your location

Equity in every sense of the word
We are in the business of equity, in every sense of the word.

For us, this means taking action to ensure every colleague has equal opportunity, valuing every voice and experience across our organisation, maintaining an inclusive culture where you can bring your whole self to work, and making Alter Domus a workplace where everyone feels they belong.


We celebrate our differences, and understand that our success relies on diverse perspectives and experiences, working towards shared goals and a common purpose.

Thanks to the work of our Group DE&I Committee and network of DE&I Champions, we empower all of our people to be truly invested in the alternative.

We are committed to ensuring an inclusive recruiting and onboarding process. Please contact our hiring team if you require any accommodations to make our recruitment process more accessible for you.

Alter Domus is an Equal Opportunity Employer:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

LI-HYBRID #LI-EP1

  • Executive Assistant

    il y a 2 semaines

    Watermael-Boitsfort, Région de Bruxelles, Belgique Colliers International EMEA Temps plein

    Company DescriptionAbout Colliers:Colliers Belgium is a fully integrated real estate services company offering for more than 25 years co-creative and customer-focused solutions based on transparent collaboration and a commitment to deliver as promised, whether for tenants or for owners on the Belgian market.Working at ColliersYou will find yourself working...

  • Property Management Assistant

    il y a 2 semaines

    Watermael-Boitsfort, Région de Bruxelles, Belgique Colliers International EMEA Temps plein

    Company DescriptionAbout Colliers:Colliers Belgium is a fully integrated real estate services company offering for more than 25 years co-creative and customer-focused solutions based on transparent collaboration and a commitment to deliver as promised, whether for tenants or for owners on the Belgian market.Working at ColliersYou will find yourself working...

  • Sales Assistant

    il y a 2 semaines

    Watermael-Boitsfort, Région de Bruxelles, Belgique Beehire Temps plein

    Description de la fonction : Beehire recherche un.e assistant.e commercial.e qui travaillera en collaboration directe avec le CEO ainsi que le reste de léquipe. Tes missions seront les suivantes : Support à l'équipe commerciale dans les activités de prospection Participation à notre activité commerciale Suivi et échange avec nos clients et...

  • Administratieve duizendpoot

    il y a 2 semaines

    Watermael-Boitsfort, Région de Bruxelles, Belgique Unique Brussels Temps plein

    About Us: Join our dynamic team, contribute to shaping the future, and enjoy excellent public transportation access. Your role goes beyond the ordinary, offering a chance to explore innovative solutions. Seize this transformative opportunity in the heart of the city. Functieomschrijving Join a Dynamic TeamWe are seeking a motivated individual to fill the...

  • Data Administrator

    il y a 2 semaines

    Watermael-Boitsfort, Région de Bruxelles, Belgique Colliers Temps plein

    Job Description About the role We are seeking a detail-oriented and motivated Research Assistant to join our team at Colliers Belgium. While the primary focus will be on the Industrial & Logistics (I&L) sector, the role will also involve supporting other research activities across various sectors. The successful candidate will play a crucial role in...

  • Junior Marketing Specialist

    il y a 2 semaines

    Watermael-Boitsfort, Région de Bruxelles, Belgique Biscuits Delacre Temps plein

    Biscuits Delacre, part of an international groupDelacre is an international agri-food company specialized in chocolate biscuits. The company is most famous for the Delacre-Délichoc brand products. The Delacre brand is distributed in Belgium and France but also in many foreign countries including Germany and Canada. The headquarters of Delacre are based in...

  • Assistant International Sales

    il y a 2 semaines

    Watermael-Boitsfort, Région de Bruxelles, Belgique Biscuits Delacre Temps plein

    The DELACRE groupDELACRE is an international agri-food company specialized in biscuits encompassing in France and Belgium all Delacre-Délichoc brand products. The Delacre brand is also distributed in many foreign countries including Germany, the United States, Canada, Mexico.Present in the biscuit market, we have nearly 600 employees who contribute to...

  • Marketing Assistant

    il y a 4 semaines

    Watermael-Boitsfort, Belgique Page Personnel Temps plein

    Our client is a well-known international law firm. They are located in Brussels ans they are looking for a Marketing Assistant for a replacement of a maternity leave of 6 months. Job description Your responsibilities as Marketing Assistant will be the following:Support to the business growth through strategic planning and executionSupport the the creation...

  • Business Assistant

    il y a 2 semaines

    Bruxelles Watermael-Boitsfort, Belgique Alter Domus Temps plein

    **ABOUT US** We are Alter Domus. Meaning “The Other House” in Latin, Alter Domus is proud to be home to 85% of the top 30 asset managers in the alternatives industry, and more than 5,000 professionals across 23 countries. With a deep understanding of what it takes to succeed in alternatives, we believe in being different. Invest yourself in the...

  • Management Assistant

    il y a 3 semaines

    Watermael-Boitsfort, Belgique Profile Group Temps plein

    Exciting Opportunity for a Junior OR Senior Management Assistant to enable an internation legal firm to continue to exceed client expectationsWhy join this particular international Legal Firm? Dynamic, innovative, and internationally renowned law firm.Established reputation for delivering exceptional quality and service. International presence with 30 +...

  • Assistant commercial analytique FR/NL secteur edition

    il y a 1 jour

    Watermael-Boitsfort, Belgique Unique Brussel Customer Care Temps plein

    Cette position offre une grande opportunité pour une personne désirant utiliser ses compétences analytiques de manière créative, tout en renforçant les relations avec des clients et des fournisseurs clés. Si vous avez une bonne compréhension de la finance et du marketing, et que vous appréciez le défi de bâtir des relations d’affaires durables,...

  • Data Administrator _ Internship

    il y a 2 semaines

    Watermael-Boitsfort, Belgique Colliers Temps plein

    Job Description About the role We are seeking a detail-oriented and motivated Research Assistant to join our team at Colliers Belgium as part of an Internship track. While the primary focus will be on the Industrial & Logistics (I&L) sector, the role will also involve supporting other research activities across various sectors. The successful...

  • Sales Assistant

    il y a 4 semaines

    Watermael-Boitsfort, Belgique Beehire Temps plein

    Beehire est une startup opérant dans la HR tech. Nous avons développé une solution de vidéo screening innovante pour les entreprises afin de digitaliser leur processus de recrutement tout en le rendant plus humains !Grâce à notre technologie, nos clients gagnent du temps et augmentent leur visibilité et notoriété sur le marché de l’emploi.Tu...

  • Sales Assistant

    Il y a 2 mois

    Watermael-Boitsfort, Belgique Beehire Temps plein

    Beehire est une startup opérant dans la HR tech. Nous avons développé une solution de vidéo screening innovante pour les entreprises afin de digitaliser leur processus de recrutement tout en le rendant plus humains !Grâce à notre technologie, nos clients gagnent du temps et augmentent leur visibilité et notoriété sur le marché de l’emploi.Tu...