Personal Assistant

il y a 1 semaine

Bruxelles, Région de Bruxelles, Belgique Foreign & Commonwealth Office Temps plein
Job Description (Roles and Responsibilities)


An exciting opportunity has arisen for a Personal Assistant in the Office of the Northern Ireland Executive in Brussels (ONIEB).


The job will involve supporting the Director and Deputy Director of ONIEB in all aspects of their responsibilities, managing the reception desk and being the first point of contact within ONIEB for many outside organisations and third parties.


Roles and responsibilities:


Managing Relations with NICS and outside organisations: co-ordinating teleconferences and meetings with Ministers and senior officials in NI and ONIEB with a range of outside organisations.

This will include agenda setting, recording outcomes of discussion and following up on action points;

Managing Reception desk:
greeting visitors, managing phone calls, setting up meeting rooms, looking at arrangements and logistics for the use of the office space;

Flexibility:
as an integral part of the Brussels team, supporting the overall management and wellbeing of the office.

This can include the setting up, clear up and assisting with the smooth running of visits, receptions and events held in the Office.

Provide cover arrangements, including to support flexible working.

Essential qualifications, skills and experience

  • Fluency at C1 level in English according to CEFR Framework*, or equivalent
  • Previous experience of successful Personal Assistant management
  • Strong IT (Microsoft Office and Outlook) skills
  • Effective drafting skills
  • Ability to think ahead, think strategically and act on own initiative
  • Ability to deliver results quickly, coping with multiple simultaneous tasks in a senior and complex working environment
  • Strong time management and prioritisation skills
  • High standards of efficiency, selfmotivation and resilience
  • Teamworking ability, flexibility
  • Discretion alongside good judgement
  • Experience of dealing with senior people
Desirable qualifications, skills and experience

  • Fluency at C1 level in French according to CEFR Framework*, or equivalent
  • Experience of working in a team
  • Experience of working in a fast paced office environment and utilising office based skills


 Required behaviours
  • Seeing the Big Picture, Managing a Quality Service, Delivering at Pace, Working Together Application deadline Application deadline day Application deadline month Application deadline year
  • 13 June 2023
Grade

  • Administrative Officer (AO)
Type of Position

  • Fulltime, Permanent
Working hours per week

  • 36.25
Region

  • Europe, Eastern Europe & Central Asia
Country/Territory

  • Belgium
Location (City)

  • Brussels
Type of Post

  • British Embassy
Number of vacancies

  • 1
Salary Currency

  • EUR
Salary

  • 4,004.53
Start Date Start Date - day Start Date - month Start Date - year

  • 1
August 2023

Other benefits and conditions of employment

This is a full-time permanent contract for 5 working days hours net) per week.

Passport:

officers are expected to be in possession of a passport due to the possibility that they may be asked to undertake business travel.


Please note that it is your responsibility to ensure you meet the legal requirements to live and work in this country.

Additional information

  • Please note for more information on the Common European Framework of Reference for Languages: Learning, Teaching, Assessment levels please click on the following link CEFR. Please bear in mind in case you are invited for an interview your language skill is going to be assessed.

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