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Human Resources and Administration Officer M/w/x

Il y a 3 mois

Bruxelles, Région de Bruxelles, Belgique FONDATION INTERNATIONALE POUR LES DÉFENSEURS DES DROITS DE L'HOMME Temps plein
**Description de l'entreprise
** is the EU's Human Rights Defenders Programme, implemented by international civil society. The Brussels-based secretariat is part of the coordinating mechanism between civil society and the European Union, with budgetary, grants, advocacy and reporting responsibilities, and houses a small team in Brussels and abroad.

**Description de la fonction
**Based at the Secretariat's office in Brussels and reporting to the Head of Finance, the HR& Admin
officer supports the dynamic and energetic team of the Secretariat by ensuring a smooth operational
and administrative working environment. The responsibilities of this role stretch across the

following domains:
HR administration, office management, asset management and office security.
As part of the Finance team the incumbent might be asked to support the Finance team as back-up
and as requested. A non-exhaustive list of responsibilities are outlined below

MAIN TASKS AND RESPONSIBILITIES
HR Administration

  • First point of contact for employees for all HR related matters
  • Provide advice and support to management on all HR related matters and report HR
related data

  • Payroll administration in coordination with the external payroll company
  • Preparing HR documents such as employment certificates, contracts of employment,
etc.

  • Coordinating staff onboarding and offboarding activities
  • Coordinate and ensure liaison with insurances companies
  • Coordinate working permits requests
  • Ensure proper filing and safekeeping of HR administrative documentation
Office Management and Security

  • Ensure office supplies and office maintenance
  • Office utilities and office rental management and follow up
  • Ensure proper filing and safekeeping of administrative documentation
  • Implement office safety and security standards and protocol
  • First point of contact with the IT support company, office building managers and
cleaning services as needed Procurement and Asset Management

  • Maintain assets inventory and service providers' registry
  • Communicate with vendors for procurement according to internal and EU rules and
regulations

  • Validating procurement processes and being part of the evaluation process
  • Support logistics of travel and meetings as necessary
  • Ensure proper filing and safekeeping of administrative procurement documentation
**Description du profil

  • QUALIFICATIONS REQUIRED
  • Bachelor degree, preferably in HR related field
  • 13 years experience in HR/Admin/Office management position, preferably in the Belgian
context

  • Excellent knowledge of Belgian HR legislation
  • Working knowledge of Word and Excel
  • Experience with SD Worx system is an asset
  • Strong communication skills in English and either French or Dutch

PERSONAL SKILLS

  • Ability to handle confidential and sensitive information.
  • Outstanding interpersonal and communication skills.
  • Ability to adapt to multidisciplinary work in the environment of a multicultural team.
  • Ability to work with people who are in stressful and difficult situations.
  • Good organisational skills, detail oriented. Ability to plan and prioritize work in an
efficient manner.

**Avantages du poste

  • STARTING DATE & CONDITIONS
  • Preferable starting date: 1 February 202
  • Duration and conditions: 12month renewable contract (32 hours per week) gross monthly
salary based on experience and seniority

  • Excellent benefits such as meal vouchers, eco vouchers, insurance and pension plan,
transport allowance

  • 26 vacation days prorata and 5 additional vacation days
  • European Supplementary Holidays
HOW TO APPLY?

Please send your CV and cover letter (please include information about your availability) before 25
surname'.

Interviews will be held online and in-person.

Informations supplementaires
Lieu de travail Bruxelles, Belgique

Type de contrat :
Travail

Spécificités des horaires :
Travailler à temps partiel, Deeltijds werk