Personal Assistant

il y a 3 semaines

Etterbeek, Région de Bruxelles, Belgique Bright Plus Temps plein

Description

The PA shall assist the lawyers in providing a professional, responsive and highquality service to the firm's clients. He/she shall be responsible for ensuring that all pending tasks are promptly and accurately executed. The position would suit someone who is up for a challenge, flexible and enjoys working with a diverse and international team, an enthusiastic team-player as well as an effective independent worker with an outstanding eye for detail.

Organise and prioritise workload and keep a level-headed approach in a busy working environment.

Take accurate and comprehensive telephone messages for lawyers and deal with queries from internal/external callers helpfully and professionally.

Arrange conference calls, lunches, travel and help with the preparation of internal and external meetings and events.

Maintain up-to-date filing systems to allow lawyers to find and use documents easily. Assist with document management including the secure storing/archiving of files.

Format, photocopy, scan, print and bind documents as required.

Produce accurate, attractive and well-presented documents from unformatted text and data using PDF, Word, PowerPoint, and Excel and in line with the firm's house style.

Effectively manage lawyers' Outlook calendar.

Efficiently use the various company IT systems including:

• Pro-actively manage lawyers' client contacts using the firm's contact database.

• Client billing and follow-up on outstanding bills with client administration.

• Ensure that lawyers' time is entered on our time management system.

• Prepare and follow up on lawyers' expense notes.

• Work closely with lawyers to keep their online bio updated.

• Open new client matter accounts and draft engagement letters.

Perform any other duties as requested by lawyers or the Practice Manager in the general interest of the office.



Profile

The ideal profile would be as follows:

  • At least 3 years' experience in a similar role with preferably advanced knowledge of all aspects of secretarial management.
  • A bachelor's or master's degree in administrative management or equivalent. Experience can replace qualifications.
  • Excellent level of English, both written and oral; Good knowledge of German and French is required.
  • Strong IT skills with advanced knowledge of PDF and MS Office tools.
  • Demonstrate absolute discretion towards colleagues, clients and external relations.
  • A reliable, detail-oriented individual with exemplary planning and time management skills.
  • Demonstrates a helpful and positive attitude.
  • Strong listening, problem-solving and resilience skills.


Company

The company is one of the top law firms worldwide. They advise their clients on a full spectrum of business issues, and each client relies on the fact that they bring a deeper understanding of their industry.

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