Personal Assistant

il y a 2 semaines


Etterbeek, Belgique Unique Temps plein 8 €
Description:

The position would suit someone who is up for a challenge, flexible and enjoys working with a diverse and international team, an enthusiastic team-player as well as an effective independent worker with an outstanding eye for detail.


- Organise and prioritise workload and keep a level-headed approach in a busy 
working environment.
- Take accurate and comprehensive telephone messages for lawyers and deal 
with queries from internal/external callers helpfully and professionally.
- Arrange conference calls, lunches, travel and help with the preparation of 
internal and external meetings and events.
- Maintain up-to-date filing systems to allow lawyers to find and use documents 
easily. Assist with document management including the secure 
storing/archiving of files.
- Format, photocopy, scan, print and bind documents as required.
- Produce accurate, attractive and well-presented documents from unformatted 
text and data using PDF, Word, PowerPoint, and Excel and in line with the 
firm's house style.
- Effectively manage lawyers' Outlook calendar.
- Efficiently use the various company IT systems including:
• Pro-actively manage lawyers' client contacts using the firm's contact 
database.
• Client billing and follow-up on outstanding bills with client
administration.
• Ensure that lawyers' time is entered on our time management system.

Prepare and follow up on lawyers' expense notes.
• Work closely with lawyers to keep their online bio updated.
• Open new client matter accounts and draft engagement letters.
- Perform any other duties as requested by lawyers or the Practice Manager in 
the general interest of the office.
Profil


- A degree in administrative management or equivalent. Experience can be a 
substitute for qualifications.
- Excellent knowledge of English, both written and spoken; fluent in German 
and French.
- Strong written communication and computer skills with advanced knowledge 
of PDF and MS Office tools. 
- Must be adaptable to various competing demands, trustworthy and able to 
demonstrate absolute discretion towards colleagues, clients and external 
relations.
- A reliable and attentive to detail with exemplary planning and time 
management skills. 
- Demonstrates a helpful and can-do attitude.
- Strong listening and problem solving skills; you are able to think on your feet
nd are resilient.

Offre

A permanent contract

A attractive salary package

Location Brussels

Working hours Full-time

DKV, a very good pension plan 

full transportation reimbursement

meal vouchers 8eur

sports reimbursement for any activity ( a 30 eur fixed brut amount per month)

flexible with the working from home option.

Entreprise

The company Legal team in Brussels currently has an exciting opportunity for a 
highly organised, dynamic and Tech Savvy Personal Assistant (PA).


The PA shall assist the lawyers in providing a professional, responsive and highquality service to the firm's clients. The PA shall be responsible for ensuring that all pending tasks are promptly and accurately executed.


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