Executive Assistant
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- Provide executive assistance to AFME's Advocacy Team
- Support the running of the European Public Policy Committee
- Assist the Advocacy Team in executing advocacy responsibilities, including assistance when travelling
- Support the Executive Assistant of the Head of Advocacy with back-office functions, including during an office relocation
- Manage diaries, meeting and call logistics, travel arrangements, and expense claims using Concur
- Manage CRM contacts and official sector distribution lists for advocacy and events
- Format, finalize, and distribute documents to members and stakeholders
- Assist with AFME events, functions, and ad hoc projects
- Manage logistical arrangements and documentation for European Public Policy Committee meetings
- Communicate with AFME Members regarding logistical arrangements
- Manage committee membership and distribution lists
- Maintain committee-related policies and procedures
- Support the AFME Brussels office move
- Ensure compliance with AFME policies and procedures
- Provide office support services and maintain an orderly work environment
- Assist with vendor and service contract management, including invoice processing
Requirements
- Good interpersonal and communication skills
- Proactive, extremely well-organised, and can-do attitude
- Problem solving skillsVery good attention to detail
- Calm demeanour and capable of working well under pressure
- Self-sufficient and able to work unsupervised and to meet deadlines
- Fluency in written and spoken English and French or Dutch
- Strong skills in MS Office including SharePoint
- Experience working for a European trade association or an international financial, professional services or law firm, ideally in a client or member facing role
- CRM and/or Copilot (or other) experience
- Experience supporting multiple team members simultaneously
- Additional European languages
Core Competencies
Demonstrates strong organizational and communication capabilities while providing executive assistance and managing logistical arrangements for advocacy teams. Proficient in CRM management and MS Office tools, with a focus on attention to detail and compliance with policies.
Highest-signal resume keywords
- Executive Assistance
- CRM Management
- MS Office Proficiency
- Fluency in English and French or Dutch
- Event Coordination
ATS Optimization Keywords
Hard Skills
- CRM Experience
- MS Office Skills
- Document Formatting
- Expense Claims Management
- Logistical Coordination
Soft Skills
- Interpersonal Skills
- Communication Skills
- Problem Solving
- Attention to Detail
- Organizational Skills
Industry Keywords
- European Trade Association
- International Financial Services
- Professional Services
- Law Firm
- Client Facing Role
Tools & Technologies
- Concur
- SharePoint
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