Office & Workplace Coordinator
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About Our Client
Our client is a well-established international organisation based in Brussels, bringing together professionals and stakeholders from across Europe. Operating in a dynamic and multicultural environment, the organisation plays a key role in supporting collaboration, policy development and industry best practices on an international scale.
- Great variety of tasks
- To start ASAP
About Our Client
Our client is a well-established international organisation based in Brussels, bringing together professionals and stakeholders from across Europe. Operating in a dynamic and multicultural environment, the organisation plays a key role in supporting collaboration, policy development and industry best practices on an international scale.
With employees and members from numerous countries, the organisation offers a collaborative workplace where professionalism, continuous improvement and teamwork are highly valued.
Job Description
- Welcome visitors and act as the main point of contact for employees, guests and external partners.
- Ensure the office remains operational, organised and ready for daily business activities.
- Coordinate meeting rooms, prepare meeting spaces and support internal events and workshops.
- Manage office supplies, catering services, incoming and outgoing mail, and document archiving.
- Liaise with external suppliers and service providers to ensure smooth facility operations.
- Coordinate preventive and corrective maintenance of building systems and office equipment.
- Support workspace optimisation projects, including storage and inventory management.
- Contribute to creating a professional, safe and pleasant working environment for all employees and visitors.
The Successful Applicant
- Secondary education diploma or equivalent experience.
- Initial experience (1 to 3 years) in office coordination, workplace services, hospitality, reception or administrative support.
- Comfortable working with Microsoft Office tools.
- Excellent communication skills in English, combined with a good knowledge of either French or Dutch. Knowledge of both is a strong asset.
- Customer-oriented and proactive mindset with a strong sense of service.
- Organised and detail-oriented, capable of managing multiple priorities simultaneously.
- Reliable, discreet and able to work autonomously while remaining a true team player.
- Available to work on-site on a full-time basis.
What's On Offer
- Competitive salary aligned with your experience and market standards.
- Meal vouchers and eco-vouchers.
- Annual performance-related bonus.
- Training and professional development opportunities.
- International and multicultural working environment.
- First interim mission of 6 months with possibility to renewal within a reputable organisation located in Brussels
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