Executive Assistant
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- Varied position combining executive support, stakeholder management, and event c
- Work closely with a senior executive in a highly visible and strategic role
About Our Client
Our client is a well-established European association based in Brussels, representing and supporting members across Europe. Operating in an international and multicultural environment, the organisation plays a key role in fostering collaboration, advocacy, and knowledge sharing within its sector.
Job Description
- Act as the trusted right hand and strategic support to the Director General
- Manage a complex agenda, shifting priorities, and high-level executive commitments
- Coordinate international travel, itineraries, and meeting preparations
- Monitor and manage the Director General's inbox, correspondence, and follow-ups
- Prepare presentations, briefing documents, reports, and executive materials
- Ensure action points are tracked and deadlines are met across multiple projects
- Organise and coordinate Board Meetings, General Assemblies, and leadership meetings
- Take meeting minutes and follow up on agreed actions
- Build strong relationships with members, partners, and key stakeholders across Europe
- Liaise with internal teams to ensure smooth communication and coordination
- Handle sensitive and confidential information with the highest level of discretion
- Maintain accurate records, databases, and executive documentation
- Review expenses, approvals, and administrative processes
- Act as a key point of contact on behalf of the Director General when required
- Support the smooth functioning of the executive office and provide back-up within the administrative team
- Anticipate needs, solve problems proactively, and ensure nothing falls through the cracks
The Successful Applicant
- 15 to 20 years of experience in a similar Executive Assistant role
- Previous experience supporting C-level or Executive-level leadership
- Experience within an international organisation, association, federation, or EU environment is highly desirable
- Outstanding written and verbal communication skills in English
- Excellent command of Microsoft Office (Word, PowerPoint, Excel, Outlook)
- Strong organisational and prioritisation skills
- Proactive, resourceful, and solution-oriented mindset
- Highly professional, trustworthy, and discreet
- Eager to learn and continuously improve
What's on Offer
- Competitive salary aligned with experience and seniority
- Comprehensive benefits package
- International and multicultural working environment
- Modern offices in Brussels
- A high-impact role with significant autonomy and responsibility
- A supportive and collaborative team culture
- Temporary-with-the-option-of-fixed contract
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