Executive Assistant
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We are looking for an experienced Executive Assistant to provide high-level support to the Director General. This is a key position requiring exceptional organisational skills, professionalism, discretion, and the ability to operate confidently in a fast-paced international environment.
Client Details
Our client is a well-established European association based in Brussels, representing and supporting members across Europe. Operating in an international and multicultural environment, the organisation plays a key role in fostering collaboration, advocacy, and knowledge sharing within its sector.
Description
- Act as the trusted right hand and strategic support to the Director General
- Manage a complex agenda, shifting priorities, and high-level executive commitments
- Coordinate international travel, itineraries, and meeting preparations
- Monitor and manage the Director General's inbox, correspondence, and follow-ups
- Prepare presentations, briefing documents, reports, and executive materials
- Ensure action points are tracked and deadlines are met across multiple projects
- Organise and coordinate Board Meetings, General Assemblies, and leadership meetings
- Take meeting minutes and follow up on agreed actions
- Build strong relationships with members, partners, and key stakeholders across Europe
- Liaise with internal teams to ensure smooth communication and coordination
- Handle sensitive and confidential information with the highest level of discretion
- Maintain accurate records, databases, and executive documentation
- Review expenses, approvals, and administrative processes
- Act as a key point of contact on behalf of the Director General when required
- Support the smooth functioning of the executive office and provide back-up within the administrative team
- Anticipate needs, solve problems proactively, and ensure nothing falls through the cracks
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