Executive Assistant, Global Business Development

At Johnson & Johnson,we believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented, treated, and cured,where treatments are smarter and less invasive, andsolutions are personal.Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.Learn more at jnj.com.

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function

Business Support

Job Sub Function

Administration & Secretarial

Job Category

Business Enablement/Support

All Job Posting Locations:

Beerse, Antwerp, Belgium

Job Description

ROLE: Executive Assistant, Global Business Development

The Executive Administrative Assistant is responsible for delivering comprehensive administrative support to the EMEA based Business Development team members and to the Precision Medicine Business Development global team.

Key Responsibilities

• Complex and highly fluid calendar coordination, including scheduling and arranging meetings with internal and external partners, including alliance management meetings with partners.
• Prepare documents of a highly confidential and sensitive nature such as presentations, memos, and correspondence. Closely partner with internal teams to build and distribute pre-reads
• Coordinate domestic and international travel logistics and prepare/submit detailed expense reports.
• JJIM Business Development as “partner of choice” in the EMEA innovation ecosystem- For the EMEA region, support the team to coordinate the planning of major regional partnering events to continue accelerate our status as a partner of choice: Partnering meetings during management visit to external EMEA innovation ecosystem, London Jefferies conference, Bio Europe Spring, Bio Europe Fall and other conferences.
• Precision Medicine and Regional New Business Development – Coordinate the planning of partnering meetings for each conference (examples: JPM, ASCO conferences) and other meetings with external partners and internal forums (example: JJIM Annual NBD Summit).
• Proficiency in utilizing and innovating on current technology platforms, including; Excel, Outlook, PowerPoint, Word, web page navigation, Concur, SharePoint, Teams, Zoom, Workday, Our Source, e-marketplace
• Coordinate and maintain data rooms to support business development and due diligence activities.
• Provide administrative support for JFORCE entries and updates.
• Coordinate and administer Global Services Service Excellence & Experience engagements by managing statements of work and purchase orders; tracking expenditures and follow-up on actual expenses in variance reports; processing invoices and tracking against monthly reports; developing periodic reporting and communicating purchase order status reports.
• Achieve results in the absence of day-to-day mentorship
• Maintain strict confidentiality and exercising independent discretion and judgment to tackle complex problems
• Manage confidential correspondence, and interact diplomatically with senior leaders, partners, and vendors.
• Maintain office environment and serve as single point of contact for facilities

Qualifications

• A minimum of a high school diploma is required. An advanced degree is preferred.
• A minimum of 6 years of experience in an administrative capacity supporting senior management is required.
• Skills include the use of new technologies and AI enabled tools, as well as the ability to learn and support the adoption of new technologies. Contribute to global BD new capabilities (examples: AI enabled projects, co-pilot deployment, SharePoint and other initiatives)
• Experience with Zoom and/or Microsoft teams is highly desired.
• Experience with Ariba, eMarketplace, Aravo, Concur, Totality, and/or running budgets is highly preferred.
• Ability to anticipate executive needs and collect or prepare information for executive review and action is required.
• Strong organizational skills and attention to detail is required.
• Experience supporting a large organization is highly desired
• The ability to prioritize, maintain confidentiality, and operate with patience and integrity in a complex, high-profile, and rapidly changing environment is required.
• Excellent communication skills are required, including in English
• Strong leadership, interpersonal, teamwork, analytical, and