Marine and Island Coordinator

Il y a 3 jours

WestVlaanderen, West-Vlaanderen, Belgique ThoughtLabs Belgium Temps plein 32 000 € - 42 000 € Contrat

B2B Freelance contract and CDD both available

Initial contract: 1 year

Starting: ASAP

Extension: Likely for long term

Deadline: 25-10-2026

You are accountable for the following tasks:

  • Support the team with the daily Marine & Island Coordination activities.
  • Maintain and update operational data within the Marine & Island Coordination software system (Offshare).
  • Ensure vessel and personnel registrations are correctly entered and maintained in the system.
  • Monitor incoming information from contractors and verify completeness of submitted documentation.
  • Support the planning and coordination of vessel movements and personnel transfers to and from offshore project sites.
  • Support the administration of permits, access and vessel approvals.
  • Participate in daily coordination meetings and maintain meeting minutes and action logs.
  • Escalate inconsistencies, deviations or operational concerns to the MIC team.
  • Ensure accurate and timely administration of operational information in the MIC software platform.
  • When required, you will provide support for the yard in Ostend.

Hard skills and soft skills

  • Experience in an administrative, logistics, maritime or operational coordination environment.
  • Strong administrative and organizational skills.
  • Ability to work in a structured and systematic manner.
  • Good understanding of logistics and operational processes.
  • Strong communication and interpersonal skills.
  • Team-oriented mindset with a proactive attitude.
  • Quick learner with the ability to adapt to new systems and procedures.

Languages

  • Fluent in English and Dutch

Working hours & workplace

  • Primarily office based in Ostend, Belgium
  • Occasional visits to project facilities, storage areas or operational locations may be required.