Receptionist and PA

il y a 2 semaines

Bruxelles, Belgique Unique Temps plein
Description:

Our client is looking for a Receptionist and Personal Assistant. There are many meetings with the Top Management of the Group as well as important customers and financials. Therefore, we have a high requirement in terms of welcoming level. The hostess must be punctual, have a corporate style, be responsive and available. He/she is responsible for the maintenance and presentation of the reception as well as the meeting rooms.

Receptionist Duties (50%)
  • Welcoming visitors.
  • Proactively process mails and requests and organizing agenda.
  • Facility and inventory management.
  • Process and validate invoices.
  • Organizing meeting rooms and lunches.
  • Assist in organizing corporate events (dinner, external meetings...)
  • Keep the reception area neat and tidy.

As a personal assistant working in very close relation with our CEO, your main responsibilities are the following ones (50%):

  • Pro-active diary management, including organizing meetings, conference calls, etc.
  • Assist with correspondence, including drafting letter/email replies
  • Arrange internal and external meetings including logistics (catering, printouts…)
  • Coordination and organization of all travel aspects
  • Data/document management and filing
  • Preparation of expense claims
  • Other administrative duties, including some personal work
  • Work closely together with internal teams (corporate and PA’s)
  • Assist the members of the team if needed
Profil

Who we are looking for:

  • Discretion is a must
  • Bachelor degree 
  • Minimum two years of experience as a PA or in the similar field
  • Ability to work under pressure and meet tight deadlines
  • Ability to adapt in a fast-moving and changing culture
  • Excellent oral and written communication skills
  • English – native / fluent level is required, a good level of French is required
  • Soft skills
Offre

We offer:

  • An interesting job at international level
  • A permanent contract in a pleasant work environment and atmosphere
  • A competitive compensation according to skills and experience
Entreprise

As a company, we collaborate with industry regulators to enhance safety, environmental, and social performance. Additionally, we provide a unique upstream platform where our members exchange knowledge and best practices, driving improvements in health, safety, environment, security, and social responsibility.

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