Office Manager Accounts Co-ordinator
il y a 2 semaines
We are looking for a part-time freelance Office Coordinator who enjoys being closely involved in the business and takes initiative with confidence. In this freelance role, you will support the day-to-day operations of a fast-growing, international HR group in Zaventem and help ensure everything runs smoothly behind the scenes.
Office & Facilities Management: You manage suppliers and vendors, office supplies and marketing materials, facilities and maintenance, gifts, and the company car fleet.
Administration & Contracts : You prepare and follow up contracts (consultants and clients), handle purchase orders and timesheets, and support the invoicing and billing process.
Communication & Front Office : You monitor shared mailboxes (info, office, personal) and handle incoming phone calls in a professional way.
Events & Travel: You plan and co-organize company events (team buildings, Christmas parties, BBQs, …) and arrange business travel (transport, accommodation, itineraries).
Onboarding, Offboarding & Ad Hoc Support: You coordinate the practical side of onboarding and departures and provide flexible support for urgent matters and ad hoc projects (e.g. RFPs, data collection, process improvements).
You have experience in a similar role as Office Manager, Management Assistant, PA or EA. You are comfortable working with MS Office, especially Outlook
You have a professional level of Dutch, French and English
A part-time freelance role (3 to 4 days per week)
A very varied role at the heart of a strongly growing international group
An employer that values a pleasant work environment and team spirit
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il y a 1 semaine
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