Legal Assistant

il y a 5 jours

Provincie Luxemburg, Belgique greenfield Temps plein
About the Company: Greenfield is pleased to assist our client, a prestigious international law firm in Luxembourg, in their search for a legal assistant to support the firm's partners and lawyers.You will work directly with Partners and Lawyers in a prestigious and ambitious law firm, collaborating with and receiving training from a team of motivated secretaries. This role offers the opportunity to develop your administrative, organizational, and legal skills in an international, flexible, and stimulating environment. You will receive individualized induction training, continuous on-the-job training, and ongoing career development opportunities. About the Role: Responsibilities include providing administrative support such as scheduling meetings, organizing files, preparing documents, and conducting minor legal research. Additionally, the legal assistant will maintain the firm's client database and filing systems.
  • Handle email inquiries and manage agenda updates.
  • Arrange travel, appointments, conferences, and meetings.
  • Create, edit, proofread, and finalize various documents.
  • Ensure coverage for both internal and external phone calls within the team.
  • Assist with filing, printing, scanning, and archiving tasks.
  • Compile expense reports for lawyers and assist with timesheet management.
  • Address billing queries, open new matters, prepare invoices, and track payments.
  • Coordinate with team members and the central billing team for seamless operations.
  • Draft internal emails on behalf of Partners.
  • Professionally liaise with other departments to ensure smooth support for lawyers.
  • Handle RCS recording and filing.
  • Provide support for any ad-hoc requests as needed including to other Business Professionals (HR, Business Development, IT, etc.).
Your profile:
  • Bachelor's degree in administrative assistance, secretarial studies, or a related field.
  • As of 2 years of experience in a similar role.
  • Proficiency in both English and French.
  • Strong expertise in Microsoft Office Suite.
  • Must be a team player with a dynamic, proactive approach and a desire to learn.
  • Flexibility to adapt to changing priorities and the ability to work effectively under pressure.
  • Ability to maintain confidentiality in all tasks and communications.
If you are interested in this position or would like to discuss other roles that we are currently recruiting for, please forward your CV in English to Opportunity Statement: Greenfield Luxembourg is an equal opportunities employer and welcomes applicants from all sectors of the Community. Due to the nature of our client engagements, we are however unable to support applicants that are outside of our core market areas; and/or do not have an existing eligibility to work in Luxembourg or are not EEA/EU/Schengen country Citizens. We are unable to provide work permits or visa sponsorship opportunities.

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