Administrative and Project Assistant

il y a 5 heures


Brussels, Belgique European Federation of Journalists (EFJ) Temps plein

**GENERAL OVERVIEW**

The European Federation of Journalists (EFJ) is looking for a part-time Administrative and Project Assistant to join a small but diverse team of five staff based in the EU quarter in Brussels.

The EFJ is the largest journalists’ organisation in Europe representing over 70 national journalists’ organisations in over 44 countries. We are recognised by the European Union and the Council of Europe as the representative voice of journalists in Europe.

The Administrative and Project Assistant will report directly to the General Secretary, but he/she is required to work closely with all staff members.

Administration
- Provide administrative assistance to the General Secretary and the Director in organising expert groups and Steering Committee meetings
- Manage accommodation and travel bookings for the office and project events;
- Provide administrative support to organise events i.e. dealing with logistics, negotiating with hotels and contracts as well as coordinating with the hosting organisation;
- Deal with other day-to-day administrative work

Project-related work
- Support the development of projects related content, including presentations, multi-media, press releases, newsletter and publications etc.
- Liaise with the project officers to promote the projects events & meetings on the website and social media site;
- Under supervision, update and draft regularly the projects section on the project website;
- Assist with special events and meetings related to the projects;
- Liaise with the project officers on projects financial matters such as handling expense reports and invoices following the European Commission and donor's rules;
- Liaise with the project officers to keep track of travels and conference budgets.

**SKILLS AND ABILITIES**:
Required:

- Knowledge of project management
- Knowledge of accounting systems;
- Fluent in English and French;
- Excellent computer skills (Word, Excel, PPT, additional knowledge on accounting systems is appreciated);
- Capacity of understanding of European Commission financial & Communications rules;
- Organised and structured;
- Team-oriented/people-oriented, Proactive and able to be hands on and provide an active support to colleagues;
- Able to work independently, demonstrate initiative, and exhibit self-motivation (“self-starter”)

Desirable:

- Experience of working in NGOs, particularly membership-based organisations;
- Experience of working with EU funded projects;
- A team player and being pro-active

***ADDITIONAL INFORMATION**:

- This is a part-time position with a temporary contract with the potential to be a permanent contract;
- Remuneration will depend on experience with additional benefits: lunch voucher, health insurance;

**Do not forget to mention that you found this job ad on the EURACTIV Jobsite



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