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Assistant

il y a 4 semaines

Etterbeek, Belgique Unique Temps plein

**Description**:
**Mission of the role**:
To perform a variety of administrative tasks.

You will:

- Provide support for the organisation of international meetings (currently virtual meetings, but in the future also physical - and abroad);
- Draft agendas, invitations, registration forms, and send out their final version together with any supporting document to members;
- For virtual meetings: organise web-meetings (MS Teams as main tool) and support the manager before, during and after the web-meeting, to ensure its smooth execution and follow-up;
- For physical meetings: organise travel & social events, follow up on the logistics before, during and after the meeting, provide on-site assistance when required;
- Assist in financial follow-up, assist in preparing and distributing invoices to the membership;
- Maintain internal and external databases to ensure good communication towards the members;
- Archive documents and minutes according to internal procedures;
- Support the manager in maintaining and updating the websites.

**Profil**

**Required profile**
- A bachelor’s degree in Office Management or similar.
- Previous working experience as a management assistant or a similar role, experience within a member association is an asset.
- Good written and oral communication skills
- Good IT, web management and social media skills
- Excellent time management and organisational skills
- Good interpersonal skills and pro-activeness
- Excellent level of English and French or Dutch, written and spoken. Knowledge of other languages is an asset.
- Full proficiency in Microsoft Office tools (Excel, Word, PowerPoint)

**Offre**

**What we offer**:

- Working in a people oriented, international and dynamic culture at the centre of EU affairs
- Salary ranging between 2500€ en 3500€ gross
- Meal vouchers
- Reimbursement of travel costs

**Entreprise**

Our client is a European lobbyist located in the European quarter.