Accounting Assistants
il y a 4 semaines
**Function title**: Accounting Assistants
- **Reference**: NOC-CF-2024-FGIII/743
- **Location**: Brussels
- **Nature of the competition**: Internal and external competition
- **Applicable regulations**: Conditions of Employment of Contract Staff at EUROCONTROL
- **Function group**: Function group III
- **Job level**: 8-10
- **Generic post**: Assistant
- **Number of posts**: 5
- **Duration of engagement**: 5 Year(s) - extension or conversion of the contract is possible - see “Useful information” section
- **Security clearance**: Security vetting may be required in accordance with the relevant EUROCONTROL security policies
- **Directorate/Service**: CF/AFC - Agency Financial Control Unit
- **Working arrangement**: Hybrid work (A blend of onsite and remote work). **Please note that EUROCONTROL does not offer full-time remote working arrangements.**:
- **Competition publication date**: 08/02/2024
- **Competition closing date**: 07/03/2024 (23:59 Brussels time)
- **Reserve list**: Applicable - See details in the "Useful information" section
YOUR TEAM
Within the Directorate Central Route Charges Office and Finance, the Agency Financial Control Unit is responsible for all aspects of Accounting and Internal Control related to the Agency Accounts, Central Route Charges Office, European Civil Aviation Conference (ECAC) and SESAR Deployment Manager (SDM) accounts and is the owner of the Oracle ERP and the CF accounts in addition to the guardian of the Agency historic accounts.
We are currently looking for five highly motivated individuals to join the Agency Finance Control Unit as Accounting Assistants. As an Accounting Assistant, you will play a crucial role in supporting our finance operations. Below is an overview of the responsibilities associated with this position. Please note that the exact tasks assigned may vary depending on the area you are assigned to.
YOUR ROLE
Your role will be to:
- Provide operational support (e.g. processing invoices, verifying compliance, reconciling accounts, etc.) on accounts payable and/or account receivable matters.
- Perform monthly reconciliations, postings, clearing suspense accounts, investigating anomalies, following up and taking corrective action to resolve reconciling items.
- Monitor monthly reconciliation of VAT accounts and assist in processing VAT reimbursement request from the national authorities and follow up on all rejects and clearance of the account.
- Analyse open items (e.g. outstanding tasks, financial discrepancies, potential risks) on extra budgetary projects.
- Produce monthly dashboard on unliquidated obligations and undertake necessary follow up to settle long outstanding items.
- Assist with the calculation of accruals/advances for inclusion in the respective set of financial statements.
- Support in the monitoring and control of all the fixed assets and approved construction contracts and the deliveries progress.
- Provide necessary support to the year-end audit process by preparing schedules and supporting documents, as and when requested. Review and update the operating manuals.
- Handle airspace user account confirmations for audit purposes.
- Conduct review of administrative transactions (travel expenses) to verify accuracy of records and compliance with applicable rules.
- Conduct review and reconciliation of the corporate credit cards and produce analytics for reporting.
- Support processing of invoices, reconciliation, following up for missing information, fixing issues, etc. to ensure prompt management of the assigned tasks.
- Extract data from source system (i.e. Oracle ERP) to develop the data analytics needed to conduct compliance testing.
- Follow-up with the units on appropriate and timely submission of documentation and clarifications for review.
- Support the analysis and the identification of areas of improvements and the development of internal controls over the activities reviewed.
- Participate in user acceptance tests in connection with the development of the financial management system within the Finance units.
- Carry out any other task in line with the main purpose of the job.
REQUIRED QUALIFICATIONS, EXPERIENCE & COMPETENCIES
- Completed university studies of 3 years (Bachelor’s degree) in a relevant field (e.g. Finance, Accounting, Economics, etc.) and relevant professional experience of one year or relevant post-secondary education and relevant professional experience of 3 years.
- A professional qualification such as Certified Public Accountant (CPA) or Association of Chartered Certified Accountants (ACCA) would be an advantage.
- Experience in accounts receivable and/or accounts payable.
- Experience or understanding of compliance reviews and travel accounting transactions.
- Experience in a multi-company accounting system & accounting software (e.g. Oracle ERP).
- Knowledge of general accounting principles.
- Analytical thinking: You analyse information and are able to identify relationships.
- Customer focus:
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