Facilities Assistant/receptionist

il y a 3 semaines

Diegem, Belgique JLL Temps plein

JLL supports the Whole You, personally and professionally.

Facilities Assistant/Receptionist
Corporate Account - Work Dynamics EMRA

The Facilities Assistant/Receptionist plays a vital role in providing a welcoming and efficient front-of-house experience for employees, clients, and visitors. This position is responsible for managing the reception area and providing administrative support to the Workplace Management team. The Facilities Assistant/Receptionist will handle a variety of tasks related to workplace operations to ensure a smooth and productive work environment.

**Key Responsibilities**:
Receptionist
Greet and welcome visitors, ensuring a positive first impression
Manage incoming calls and direct them appropriately
Maintain an organized and tidy reception area
Coordinate visitor access and issue visitor badges
Provide high-quality customer service and assist with inquiries

Administrative Support
Assist with scheduling and coordination of meetings and appointments
Manage incoming and outgoing mail, including sorting and distributing packages
Maintain accurate records and files, including office supplies inventory
Prepare and distribute internal communications, memos, and announcements
Assist with travel arrangements and expense reimbursements

Workplace Operations
Ensure meeting rooms are set up and equipped with necessary technology
Assist with event coordination, including room bookings and catering arrangements
Liaise with vendors and suppliers for office supplies and maintenance requests
Coordinate office equipment repairs and maintenance
Assist with access card management and security procedures

Health and Safety
Monitor and report any health and safety hazards or incidents
Ensure compliance with workplace safety policies and procedures
Conduct regular inspections of common areas and report maintenance issues
Assist with emergency response protocols and evacuation procedures

**Qualifications**:
High school diploma or equivalent (additional education/training is a plus)
Proven experience in a receptionist or administrative role
Strong interpersonal and communication skills
Excellent customer service orientation
Proficient in using office software and equipment (e.g., Microsoft Office Suite, phone systems)
Ability to prioritize and multitask in a fast-paced environment
Attention to detail and strong organizational skills
Understanding of basic health and safety regulations

**What we can do for you**:
At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

  • Receptionist(E) Met Administratief Takenpakket

    il y a 3 semaines

    Diegem, Belgique HAYS Temps plein

    Diegem | Receptionist(e) | NL - FR - EN | Internationaal bedrijf | snelle opstart | vast contract **Over de organisatie** Onze klant is een **bekend bedrijf **gevestigd in **Diegem**, met een uitstekende reputatie in hun sector. Deze marktleider is **internationaal** actief en telt ongeveer een 200 werknemers in België. Je komt terecht in een **moderne...

  • Tijdelijke Receptionist(E): 3

    Il y a 2 mois

    Diegem, Belgique HAYS Temps plein

    Diegem | Receptionist(e) | NL - FR - EN | Internationaal bedrijf | tijdelijke opdracht: 3 - 6 maanden |1102824 **Over de organisatie** Onze klant is een bekend bedrijf gevestigd in** Diegem**, met een uitstekende reputatie in hun sector. Zij zijn voor een **zwangerschapsvervanging** op zoek naar een **tijdelijke receptionist(e) voor een periode van 3-6...

  • Voltijds Receptionist(E)

    il y a 5 jours

    Diegem, Belgique Eligio Temps plein

    Bij Eligio, de Belgische marktleider in outsourcing van receptie - en officediensten, zetten onze 325 medewerkers zich elke dag vol enthousiasme in voor onze klanten. Deze klanten zijn (middel)grote bedrijven uit verschillende sectoren, verspreid over heel België.. Voor onze klant in Diegem zijn wij op zoek naar een receptioniste / office...

  • Receptionist / Administrative Employee

    Il y a 2 mois

    Diegem, Belgique SECO Belgium Temps plein

    Description SECO est la référence en services de tierce partie dans le secteur de la construction en Belgique et au Grand-Duché de Luxembourg et fonctionne en tant que partenaire indépendant, impartial et fiable. Ayant une équipe de 200 collaborateurs multidisciplinaires (dont 140 ingénieurs), SECO développe constamment ses activités en Europe et...

  • Receptionist / Administrative Employee

    il y a 20 heures

    Diegem, Belgique SECO Belgium Temps plein

    Description SECO est la référence en services de tierce partie dans le secteur de la construction en Belgique et au Grand-Duché de Luxembourg et fonctionne en tant que partenaire indépendant, impartial et fiable. Ayant une équipe de 200 collaborateurs multidisciplinaires (dont 140 ingénieurs), SECO développe constamment ses activités en Europe et...

  • Personal Assistant

    il y a 3 semaines

    Diegem, Belgique Robert Half Belgium Temps plein

    **Robert Half** is currently looking for a** Personal Assistant** (M/F/x) for a company located in **Diegem**. **Robert Half** is currently looking for a** Personal Assistant** (M/F/x) for a company located in **Diegem**. Our client is active in the **accountancy sector.** It concerns an interim function followed by a fixed contract. The ...

  • Receptionist / Administrative Employee

    il y a 6 jours

    Diegem, Flandre, Belgique SECO Belgium Temps plein

    SECO est la référence en services de tierce partie dans le secteur de la construction en Belgique et au Grand-Duché de Luxembourg et fonctionne en tant que partenaire indépendant, impartial et fiable.Ayant une équipe de 200 collaborateurs multidisciplinaires (dont 140 ingénieurs), SECO développe constamment ses activités en Europe et au-delà et ceci...

  • Personal Assistant

    il y a 6 jours

    Diegem, Flandre, Belgique Robert Half Belgium Temps plein

    Robert Half is currently looking for a Personal Assistant (M/F/x) for a company located in Diegem.Robert Half is currently looking for a Personal Assistant (M/F/x) for a company located in Diegem.Our client is active in the accountancy sector. It concerns an interim function followed by a fixed contract.The responsibilities for this function as Personal...

  • Junior Office

    Il y a 2 mois

    Diegem, Belgique HAYS Temps plein

    Diegem - Office Assistant - Nederlands, Engels en Frans - Juridische sector - 1103243 **Over de organisatie** Onze klant is een sterk groeiend bedrijf uit **Diegem** actief in de** juridische sector** Je komt als** Office Assistant **terecht in een **moderne werkomgeving** waarbij je wekelijks** 39 uren **werkt waardoor je jaarlijks **6 adv-dagen** hebt. De...

  • Junior Office

    il y a 20 heures

    Diegem, Belgique HAYS Temps plein

    Diegem - Office Assistant - Nederlands, Engels en Frans - Juridische sector - 1103243 **Over de organisatie** Onze klant is een sterk groeiend bedrijf uit **Diegem** actief in de** juridische sector** Je komt als** Office Assistant **terecht in een **moderne werkomgeving** waarbij je wekelijks** 39 uren **werkt waardoor je jaarlijks **6 adv-dagen** hebt. De...

  • HR Assistant

    Il y a 2 mois

    Diegem, Belgique Arcadius Temps plein

    **Je functie**: You will provide administrative support to the Talent Manager and the Benefits & Payroll Advisor. Your responsibilities: **Recruitment** - Administrative support for posting and removal of vacancies - Planning of meetings and follow-up - Coordination of on-line assessments - . **Training Administration** - Register attendances -...

  • Voltijds Receptionist(E)

    il y a 6 jours

    Diegem, Flandre, Belgique Eligio Temps plein

    Bij Eligio, de Belgische marktleider in outsourcing van receptie- en officediensten, zetten onze 325 medewerkers zich elke dag vol enthousiasme in voor onze klanten. Deze klanten zijn (middel)grote bedrijven uit verschillende sectoren, verspreid over heel België..Voor onze klant in Diegem zijn wij op zoek naar een receptioniste / office assistant.Beschik je...

  • All-round Receptionist

    il y a 5 jours

    Diegem, Belgique Thon Hotel Brussels Airport Temps plein

    **About Thon Hotels** - **Passionately committed.** We daily strive to create special moments for our guests. - **Professional hospitality.** We aim to see, hear, and relate to all our guests. - **The power to please**. We are keen to make a personal effort to ensure every stay is the best stay! - **Innovative.** We constantly improve and invest in our...

  • All-round Receptionist

    il y a 5 jours

    Diegem, Belgique Olav Thon Gruppen Temps plein

    **About Thon Hotels**: - **Passionately committed**. We daily strive to create special moments for our guests. - **Professional hospitality**. We aim to see, hear, and relate to all our guests. - **The power to please**. We are keen to make a personal effort to ensure every stay is the best stay! - **Innovative**. We constantly improve and invest in our...

  • Junior Executive Assistant

    Il y a 2 mois

    Diegem, Belgique MetiSelect Temps plein

    **Function**: For our client in Diegem, we are looking for a Junior Executive Assistant. You pick up the role of an enthusiastic and dedicated ‘Executive Assistant’ to provide partners and directors of your service line with a smooth and correct accomplishment of your secretary work. **Your key responsibilities**: - Management of agendas (planning and...

  • HR Assistant

    il y a 6 jours

    Diegem, Flandre, Belgique Arcadius Temps plein

    Je functie:You will provide administrative support to the Talent Manager and the Benefits & Payroll Advisor.Your responsibilities:Recruitment Administrative support for posting and removal of vacancies Planning of meetings and followup Coordination of online assessments- .Training Administration Register attendances Evaluations Planning of the training...

  • All-round Receptionist

    il y a 6 jours

    Diegem, Flandre, Belgique Thon Hotel Brussels Airport Temps plein

    About Thon Hotels- Passionately committed. We daily strive to create special moments for our guests.- Professional hospitality. We aim to see, hear, and relate to all our guests.- The power to please. We are keen to make a personal effort to ensure every stay is the best stay- Innovative. We constantly improve and invest in our hotels.- Financially solid. An...

  • All-round Receptionist

    il y a 6 jours

    Diegem, Flandre, Belgique Olav Thon Gruppen Temps plein

    About Thon Hotels:- Passionately committed. We daily strive to create special moments for our guests.- Professional hospitality. We aim to see, hear, and relate to all our guests.- The power to please. We are keen to make a personal effort to ensure every stay is the best stay- Innovative. We constantly improve and invest in our hotels.- Financially solid....

  • Junior Facilities Coordinator Gezocht in Diegem

    Il y a 2 mois

    Diegem, Belgique Unique Temps plein

    **Omschrijving**: 1. Receptie en Klantenservice: - Beheer receptietaken en handel klantoproepen, postdiensten en boekingen van vergaderruimtes af. - Werk samen met de Receptionist en neem haar taken over indien nodig. - Onboarding van Klanten en Inrichting van Faciliteiten: - Bereid kantoren voor op klantbezoeken, richt nieuwe kantoren in en geef...

  • Junior Facilities Coordinator Gezocht in Diegem

    il y a 6 jours

    Diegem, Flandre, Belgique Unique Temps plein

    **Omschrijving**:1. Receptie en Klantenservice:- Beheer receptietaken en handel klantoproepen, postdiensten en boekingen van vergaderruimtes af.- Werk samen met de Receptionist en neem haar taken over indien nodig.- Onboarding van Klanten en Inrichting van Faciliteiten:- Bereid kantoren voor op klantbezoeken, richt nieuwe kantoren in en geef welkomsttours.-...