Receptionist/administrative Assistant Brussels
il y a 22 heures
Our client is a leading global Executive Search Firm. Their Belgian offices (+/- 20 people) are located in central Brussels and are therefore very accessible by public transport. They are currently recruiting a diligent Receptionist/Administrative Assistant.
**Job description**:
Your tasks and responsibilities will include:
- Answering, screening and forwarding incoming phone calls while providing basic information
- Serving visitors by greeting, welcoming, directing to a meeting room and announcing them appropriately
- Booking conference rooms and ensuring all relevant equipment, material and refreshments are provided
- Preparing the meeting rooms (including IT/audio-visual equipment, setting up Skype/ Facetime/video conference meetings if necessary)
- Ordering and coordinating lunches & catering
- Ordering kitchen supplies for the office & the meeting rooms
- Ordering taxis and express courier
- Receiving, sorting and distributing daily mail/newspapers/deliveries/couriers
- Manage smooth functioning of office environment (e.g. changing water tanks, filling copier, changing cartridges, etc.)
- Updating internal telephone list
- Performing other clerical receptionist duties such as filing, photocopying, collating, faxing, etc.
- Making sure the reception and client area are constantly professional looking
- Supporting/backing up the Personal Assistants on administrative tasks (agenda management, meeting and travel arrangements) - if and when necessary
- Offering support with the sending of mailings and the follow-up of invitations for marketing events
- Assisting with the organisation of client or staff events
**Profile**:
- You are fluent in Dutch, English and French
- You possess ideally already 1-4 years of experience (or more) in a similar role - preferably in a similar environment (service sector)
- You are able to maintain confidential information and you have the ability to field phone calls with enthusiasm, professionalism, tact, common sense and persistency
- You show an absolute drive towards professionalism & client satisfaction
- You are organised and rigorous, you work with a genuine eye for detail
- You are proactive & solution oriented
- You are a good team player and you have a flexible attitude
**Offer**:
- A permanent and full-time contract
- Starting date: as soon as possible
- A competitive salary and comprehensive benefits package
- Possibility to evolve over time towards an Executive Assistant/Project Coordinator role
- International and very dynamic working environment with room for initiative
- The opportunity to work in a quality oriented, corporate environment in very nice offices in the centre of Brussels
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