Staffing Assistant

il y a 3 semaines

Brussels, Belgique Capgemini Temps plein

Capgemini Invent (Belgium) is looking for an organized and proactive Staffing Assistant. In this role, you will be responsible for various key activities related to staffing, resource allocation, and data protection.

THE ORGANIZATION

As the digital innovation, consulting, and transformation brand of the Capgemini Group, Capgemini Invent helps CxOs envision and build what’s next for their organizations. Located in more than 30 offices worldwide and 37 creative studios around the world, its 10,000+ strong team member combines strategy, technology, data science, and creative design with deep industry expertise and insights, to develop new digital solutions and business models of the future.

THE ROLE

As Staffing Assistant, you will work in close collaboration with the staffing manager, the leadership team, Finance and HR. The tasks will include the following:

- Collect and Update Information : Regularly collect and update relevant information in the staffing tool. This includes adding holidays, trainings, and new project details to ensure accurate and up-to-date records.
- Collaborate on Sales Tools : Work closely with Vice Presidents to update and maintain sales tools.
- Prepare Reports : Generate weekly and monthly reports for various meetings (operational meeting, monthly reviews) providing accurate insights.
- New Colleague Onboarding : Support the staffing of new colleagues by collecting CVs, coordinating with team leads to identify suitable projects for shadowing, and assisting in the smooth integration of new hires into the company.
- Resource Planning and Allocation : Collaborate with team leads and managers to support resource planning and allocation efforts. Assist in identifying available resources, matching skills to project requirements, and optimizing resource utilization.
- Subcontractor Administration : Work in collaboration with the procurement team to manage subcontractor administration tasks. This includes submitting the request, preparing the contract, provide the right information to prepare the first day of the subcontractors).
- Act as data protection champion : manage regular communication & awareness campaign, work on an ad hoc basis with VPs / Ps / MCs throughout the lifecycle of a project to address data protection & cybersecurity questions or risks, identify the projects bearing risks and involve CISO for risk analysis and to put the mitigation plan in place if required. For this part of the role a specific training will be provided.

WHO ARE WE LOOKING FOR?

You have:

- Minimum 3 years of experience in an administrative position
- Degree in Management Assistant or related field is preferred
- Excellent communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams.
- You are proactive and self-motivated, with the ability to work independently and take initiatives when needed.
- Strong organizational skills and the ability to manage multiple tasks and deadlines simultaneously.
- Attention to details and a commitment to producing high-quality work.
- Proficiency in Microsoft Excel
- Languages: very good knowledge of English. Knowledge of French and/or Dutch is a plus.

WHAT DO WE HAVE TO OFFER?

At our company, we value our employees and strive to provide a rewarding and fulfilling work environment. We offer the following benefits and opportunities:

- Flex Working Policies : We understand the importance of work-life balance and offer flexible working policies to accommodate your personal needs and commitments.
- Diverse and Inclusive Work Environment : We believe in fostering a diverse and inclusive workplace where every individual feels valued and respected.
- Collaboration with Colleagues : You will have the opportunity to collaborate and work alongside colleagues from various departments and positions. Join a fun, friendly and dynamic team
- Training Opportunities and Career Development : As part of our international company, we provide ongoing training opportunities to enhance your skills and knowledge. The role offers you the perfect learning path towards a role of staffing manager.
- Training on Data Protection Role : In our commitment to data protection and privacy, we provide training specifically tailored to the responsibilities of your role. This ensures that you are equipped with the necessary knowledge and skills to handle data protection matters effectively.
- Full-Time Position with Attractive Salary Package : We offer a full-time position with a competitive salary package that includes benefits and incentives.

Join our team and be part of a dynamic and inclusive company that values its employees' well-being, growth, and success.

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