Administrative Assistant to CEO

il y a 3 semaines

Brussels, Belgique Global Reporting Initiative Temps plein

**Job description**:
**Administrative Assistant to CEO**

**Start Date**: ASAP

**Salary**: €40,000 (gross per year on full time basis)

**Location**: Brussels or Madrid

**Contract**: 1 year initially - extension by mutual consent

**Position summary**

The Administrative Assistant will perform a wide range of tasks in organizational support of the Chief Executive Officer (CEO) enhancing capacity for the CEO, functioning as his personal assistant. Consequently, the post holder pro-actively applies considerable independent judgement in coordinating tasks/projects related to departmental needs and guarantees smooth implementation of these tasks/projects. The post holder will proactively take responsibility for all aspects regarding the smooth and reliable operation of the CEO Office and the CEO’s commitments and work load.

**Responsibilities**:

- Proactively manage the CEO’s calendar to a high degree of accuracy; schedule internal/external meetings, conferences and all business activities and events
- Coordinate and finalize all aspects of complex international business travel (book flights, hotels, visas, transportation and prepare detailed itineraries)
- Anticipate and proactively avoid scheduling conflicts.
- Serve as a steward of the CEO schedule to ensure strategically important obligations are given priority.
- Effectively act as gatekeeper by responding to inquiries, filtering phone calls and directing communications from colleagues, stakeholders and general public
- Compose and edit professional correspondence with strict attention to detail
- Monitor CEO's inbox and track or delegate correspondence that require action/follow up accordingly
- Maintain electronic files and ensure optimal accessibility of information and documentation
- Reconcile business/travel expenses in a timely manner
- Organize social events for CEO as required
- Other duties as requested

**We offer**
- Hybrid/ Remote work
- 43 days per calendar year paid time off, including local public holidays

**About GRI**

GRI is an independent, international organization that helps organizations be transparent and take responsibility for their impacts so that together we can create a sustainable future. GRI does this through the creation of a global common language for organizations to report their sustainability impacts. This enables informed dialogue and decision-making around those impacts.

GRI is the global standard setter for impact reporting, which through an independent, multi-stakeholder process, maintains the world’s most comprehensive set of sustainability reporting standards. Available as a free public good in 11 languages, the GRI Standards are, globally, the most widely used for sustainability reporting.

More than 10,000 organizations, including 78% of the largest 250 companies in the world, disclose sustainability information through the GRI Standards - something unimaginable when GRI was first established 25 years ago. In addition, GRI’s standards are referenced explicitly in 160 policies of governments, regulators, and stock exchanges in 60 countries..

Headquartered in Amsterdam, the Netherlands, we have a network of seven regional hubs ensuring we can support organizations and stakeholders worldwide.

**How to apply**

GRI appreciates all expressions of interest, however only short-listed applicants will be contacted.

GRI, Attn. Human Resources

HQ Visitors’ address: Barbara Strozzilaan 101, 1083 HN, Amsterdam, The Netherlands

**Job requirements**:

- Minimum five years' demonstrated administrative support experience at the executive level that exhibits an increasing level of responsibility
- Strong organizer and multitasker who can adjust priorities, recognize urgency, anticipate needs/conflicts and plan accordingly
- Exceptional interpersonal and communication skills
- Proven ability to exercise sound judgment, discretion and diplomacy while dealing with multiple senior executives, stakeholders and business partners
- Adept at decision making and problem solving in a fast-paced environment
- Positive spirit and can-do approach to all tasks
- Proactive self-manager with the initiative to work well independently or with mínimal direction
- Able to work in an international and multi-cultural setting

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