Assistant (Relations and Staff Development)

il y a 4 semaines

Mons, Belgique NATO - OTAN Temps plein

SHAPE is looking for an Assistant to support the Relations and Staff Development Section. If you have at least 2 years of experience in human resource management, business administration, social sciences or personnel administration, a good command of English and French and enjoy working in fast-paced international environment, this post is for you.

**GENERAL BACKGROUND:
SHAPE, the Supreme Headquarters Allied Powers Europe, is the Headquarters of Allied Command Operations (ACO), one of the two major military commands of the North Atlantic Treaty Organisation (NATO). ACO safeguards an area extending from the northern tip of Norway to the eastern border of Türkiye. This equates to nearly two million square kilometres of land, more than three million square kilometres of sea, and a population of about 320 million people.

**POST DESCRIPTION:
**Location**:Casteau/Mons, 60 Km south of Brussels (Belgium)

**Division**:J1

**Post Context/Post Summary**

SHAPE provides an integrated Strategic Effects framework, employing a multi-domain and multi-region focus to create a 360-degree approach, with the flexibility to enable, upon direction, a seamless transition from Baseline Activities and Current Operations (BACO) up to the Maximum Level of Effort (MLE). SHAPE supports SACEUR in fulfilling his terms of reference, as directed by the North Atlantic Council.

The Strategic Enablement (STREN) Directorate is responsible for directing, monitoring and co-ordinating the implementation of Integrated Resource Management (IRM) activities and staff functions at all levels of command across Allied Command Operations (ACO).

The J1 Division is responsible for ensuring capable workforce and personnel directives and management across Allied Command Operations (ACO).

The SHAPE Civilian Personnel Branch is responsible for performing Human Resources (HR) management with respect to all internationally funded civilian personnel for whom it is administratively responsible.

The Civilian Human Resources (HR) Relations and Staff Development (RSD) Section is responsible for the proper conduct of relations and staff development activities.

The Assistant (Relations & Staff Develop) is responsible for providing day-to-day administrative support to the Section. The Assistant is also the prime person responsible for the Branch-level related administrative issues.

**Principal Duties**

The incumbent's duties are:

- To support the implementation of SHAPE Internship Programme.
- To support the implementation of Civilian Work Experience Volunteer Programme.
- To support the implementation of NATO Performance Management System (NPMS).
- To support the implementation of the Discrimination and Harassment and associated policies. To deliver the briefs on this topic.
- To provide general information to inquiries from staff concerning training and assist in procedures.
- To administer the Ceremonies and Awards activities for civilian personnel according to SHAPE policies.
- To act as authorized requester and travel clerk in the financial system.
- To maintain files and records, and to reproduce and route documents.
- To open and dispatch documents and correspondence (both manually and electronically) for the Branch and ensure control of classified material.
- To monitor daily programme, appointments and co-ordinate changes as required for the Branch Head.
- To maintain the Branch Tasker Tracker System, to track suspense dates and to check that documentation uploaded complies with applicable directives and policies.
- To prepare VAT exemption and attestation documents for civilian staff.
- To act as the Branch' Functional Administrator for the Enterprise Document Management System (EDMS).
- To act as the person responsible to maintain the SHAPE Civilian HRM Branch information on the SHAPE Web and NATO Information Portal current.
- To initiate Travel Orders and to coordinate the Travel Budget for the Branch.
- To provide administrative support to the ACO/NATO Association of Retired Civilian Personnel (ANARCP).
- To act as the Branch coordinator for physical and IT issues such as security, maintenance and repair.
- To collect, complete and process all the Section’s requests related to supplies and furniture.
- To prepare, type and proofread correspondence to assist the Section Head, and for a Branch-wide issue the Branch Head.

**Special Requirements and Additional Duties**

The employee may be required to perform a similar range of duties elsewhere within the organisation at the same grade without there being any change to the contract.

The incumbent may be required to undertake deployments in support of military operations and exercises, and/or TDY assignments, both within and without NATO boundaries up to 30 days.

The work is normally performed in a Normal NATO office working environment.

Normal Working Conditions apply.

The risk of injury is categorised as: No Risk.

**Essential Qualifications**

**a. Professional/Experience**
- Minimum 2 year

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