Administrative Assistent Projects

il y a 3 semaines


Zaventem, Belgique Kelly Services Temps plein

Published

08-Jun-2023

Salary

€2,800.00 - €3,900.00 Monthly €2800 - €3900 per month

Location

Zaventem

Category

Permanent

Sector

Administration and Support

Reference

BBBH613086

Description

Our client in Zaventem is looking for an Administrative Assistant Projects who will join the Project Management department.

This role will be hybrid where there will be a good balance between working from home and in the office.

What will your responsibilities be? The Project Administrator will be responsible for the administrative-commercial support of the sales teams for product orders. This includes:
**Order entry and order management**: entering orders into SAP (S4/HANA) for the product and project business, checking that the necessary purchase orders exist for each sales order,
Maintaining project administration and project data in SAP
Administrative handling of long-term agreements (including periodic invoicing)
Creating order confirmations to customers
Maintaining telephone contacts with customers for questions related to orders (e.g. delivery deadlines, deliveries, invoices, guarantees)
Coordinating with the warehouse for orders delivered from stock
Invoicing on time and correctly
Preparation and follow-up of credit notes
Monitoring overdues
Coordination with buyers for delivery times and deliveries
Monitoring appropriate credit limits for customers in SAP
Keeping material master data and customer master data in SAP up to date and requesting changes
Continuously making proposals for optimisation of business processes within the Customer Service team
Closing orders in SAP by following up the contract list
Performing SOX controls
Processing time lists and expense reports of the engineers
Following up on scope changes
Requesting, following up and closing bank guarantees
The Project Administrator works closely with the Buyers and Markets departments.

What skills would you bring in?

Bachelor’s degree
very good command of English and Dutch, command of French is a plus
experience with administration in SAP, experience with S4/HANA is an absolute plus
enthusiastic, organised, pro-active, customer-friendly and service-minded
ability to work very accurately



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