HR & Payroll Specialist (Be, Fr, Lux)

il y a 1 semaine

Wavre, Belgique RHEA Group Temps plein

Are you looking for a new opportunity in a fast-moving global company with a family feel? A job where you could have an impact?

We are looking for an HR & Payroll Specialist to work at RHEA’s headquarters in Wavre, Belgium.

In this key role you will be responsible for the correct and timely processing of all elements related to our Belgian, French and Luxembourg payrolls in collaboration with the local payroll providers. You will be an internal point of contact regarding social law and fiscal regulations within the HR field.

As the key point of contact for the countries served, the payroll tasks take approximately 50% of the role and, in addition, will conduct benefits administration for 25% and Employee relations for 25%.

**About the team and location**:
The HR & Payroll Specialist reports to the Payroll Team Leader and works closely with the Recruitment and Finance teams as well as the rest of the HR Operations team.

This position is based in the RHEA headquarters in Wavre in Belgium. There is also the opportunity for hybrid working with a mix of work in the office (3 days per week) and from home (2 days per week).

**Tasks and Activities**:
The scope of work will include:

- Being responsible for the timely and correct processing (inputs/outputs) of the international payrolls (currently but not limited to Belgium, France and Luxembourg) via a third-party administrator. This includes also setting up payroll services in new countries as required.
- Being responsible for data entry into supplier’s portal for all payroll related matters in Belgium, France and Luxembourg.
- Assisting with salary splits set-up and administration.
- Taking care of a correct payroll set-up in relation to expatriate assignments in conjunction with local tax experts and the HR Compensation & Benefits team. This applies to international transfers, assignments and simultaneous working setups.
- Taking ownership of payroll related activities such as onboarding/offboarding procedures, social documents, educational leave, time credit, absence and overtime tracking. Ensure that procedures are updated in line with changes in social/corporate/employment law.
- Maintaining accurate and updated data/files. Additionally, ensuring all changes are appropriately documented through Hiring Approval Forms or other support documents.
- Working closely with the Finance team for the monitoring of the monthly payroll figures.
- Participate in Payroll projects under the supervision of the Payroll Team Leader to ensure successful and timely delivery of KPI’s and objectives.
- Monitoring, maintaining and improving the payroll processes for all financial and ISO certifications related audits.
- Assisting employees with payroll related questions as well as social legislation matters at a European level.
- Maintaining benefits administration of benefit programmes such as insurances, meal vouchers, healthcare and pension schemes, ensuring timely and accurate monthly benefits enrollment, employee changes and discontinuation upon separation.
- Backing up to the other Payroll & HR Specialists during leave.
- Supporting any other duties for the HR team as deemed necessary for the successful running of RHEA.

**Skills and Experience**:
The following skills and experience are mandatory:

- A Bachelor’s degree or equivalent experience.
- At least 5 years of HR experience with a focus on payroll and benefits in an international context with knowledge and implementation of salary splits between Belgium and other countries and Belgium Expat status.
- Ability to deal with all levels of company management. Confidentiality is a must.
- Familiarity with social legislation, ideally at a European level.
- Excellent communication skills, including the ability to respond effectively to questions from groups of employees and managers alike.
- Analytical with a strong sense for focusing on details.
- Excellent Excel skills.
- Flexibility in adapting to a dynamic, fast-paced environment.
- Strong interpersonal and problem-solving skills, with the ability to manage multiple priorities.
- A can do/positive attitude.
- Willing to travel in Europe when required.
- Proficiency in English and French, both written and spoken.

The following skills and experience would be highly desirable:

- A working knowledge of other European languages.

**Why should you apply?**:

- You will have the opportunity to work within a major institution.
- **We encourage everyone to think outside the box and to push the boundaries of traditional knowledge.** This role is an opportunity to join a forward-thinking company and allows for a deeper understanding of the industry.
- Benefits include: competitive remuneration packages; unique career opportunities, including working in other countries; personalized training and development programmes; flexible relocation support.

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