Voucher Examiner

Hiring Path:

- Open to the public

Who May Apply/Clarification From the Agency:
For USEFM - FP is 08. Actual FP salary determined by Washington D.C.
All Interested Applicants / All Sources
Post policy update: Inbound USEFM applicants DO NOT have to wait until they are within 90 days of arriving at post to apply.

Security Clearance Required:
Public Trust - Background Investigation

Appointment Type

Permanent

Appointment Type Details:
Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:
The work schedule for this position is Full Time (38 hours per week)

Supervisory Position:
No

Relocation Expenses Reimbursed:
No

**Duties**:
Position is located in the offices of the European Logistical Support Office (ELSO) near the port of Antwerp.

Performs a 100% audit on all invoices and pays all invoices and operating expenses against contracts, price agreements, transportation tenders of service, within 30 days.

Validates fiscal data for multiple Foreign Affairs Agencies at over 200 posts. The accounting and appropriation regulations and fiscal strings vary widely by agency and program.

Analyses, compiles and pays all invoices pertaining to contracts and price agreements (such as packing, moving and storage contracts; air, truck and sea freight rates and handling charges; RPSO medical shipments), purchase orders and purchase contracts for furniture and appliances (for ELP). Maintains copies of contracts, ELP purchase orders and price agreements; reviews invoices to ascertain they are appropriate and justified. Ensures invoices are not duplicates and that payment is made within the Prompt Payment Act timeframe or prepare justifications when timely payments are not made; in cases where prompt payment penalties are incurred, calculates, and verifies correct percentages. Discusses discrepancies with contractors, ELP vendors and carriers and obtains correct billings. Ensures enough money has been obligated in Momentum by posts. Contacts posts for transportation fiscal data if necessary and replies to all the inquiries from posts. Prepares ELP journal vouchers checking the amounts to be charged against the ELP catalogue. Reviews and approves invoices in Sycada (Syncada is a global financial supply chain network that offers business-to-business payments in the cloud). Detailed processing of invoices in the financial states such as: audit exception and unmatched supplier. In the case of invoice denial a clear and sufficient justification needs to written to a vendor.

Enters the fiscal data in ARIBA and pays special attention to the different ELP orders. Prorates the item costs between all the fiscal data provided by posts. Solves problems in ARIBA with the ELP manager or with the ILMS helpdesk. Makes sure the stock orders have been entered in GFMS and all the line items are correct.

**Qualifications and Evaluations**:

- Requirements:
EXPERIENCE: Minimum 2 years of progressive work experience in the accounting, business, or finance fields.
- Education Requirements:
Completion of Secondary School.
- Evaluations:
LANGUAGE: Good working knowledge in English and Dutch. This may be tested.

SKILLS AND ABILITIES: Ability to adapt very quickly to the new technological changes. Ability to work alone but also being a good team player. Showing perseverance and attention to detail; well organized and taking up initiative if needed. Must have effective communications (oral and written) and excellent customer service and interpersonal skills. Ability to follow up on started tasks and projects. Must be able to quickly learn and operate job-related software. Ability to use the WINDOWS programs such as EXCEL, WORD, and POWER POINT.

**EQUAL EMPLOYMENT OPPORTUNITY (EEO)**: The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
- Qualifications:
All applicants under consideration will be required to pass medical and security certifications.

**Benefits and Other Info**:

- Benefits:

- Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Brussels may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.
- Other Information:
For the current COVID-19 Requirements please visit the following link.

HIRING PREFERENCE ORDER:

- AEFM / USEFM who is a preference-eligible U.S. Veteran*
- AEFM / USEFM
- FS on LWOP and CS with reemployment rights**
- IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certifica