Administrative Assistant with Office Management
il y a 2 jours
Are you looking to support employees through their day-to-day business and shape administrative processes? Do you want a job that is much more than just a job and an international employer who works together with companies making history today? Looking to take up tasks that challenge you alongside people who encourage you? Professional and personal development - at your own pace? And behind all this - a team you can always count on. A team with professionalism, experience and above all compassion and support. We offer you all this at FGS Global.
When the stakes are high for our clients, especially in critical and complex situations, we safeguard their reputation and advance dialogue with key stakeholders on their behalf. Our approach is integrated, our teams are diverse with experience from journalism, corporate communications, digital communications, politics and investor relations.
With over 1,200 team members across 27 offices on three continents, FGS Global is the world’s no. 1 strategic communications consultancy. In Europe, we are a team of more than 300 employees working in eight offices in Germany, Amsterdam, Brussels, Paris, and Zurich.
Join our team in Brussels from now onwards as
**Administrative Assistant with Office Management & HR focus (M/F/d)**:
**What tasks can you look forward to?**:
- You will support our senior consultants proactively and with anticipation in many organizational and administrative tasks such as but not limited to appointments and travel management.
- You take on a central role for the Brussels office - be it as a contact person for organizational or administrative questions, the reception of guests, the organization of internal events and customer appointments or the regular ordering of office supplies.
- In doing so, you will communicate closely with colleagues at the other European locations and focus on the smooth and efficient running of the Brussels office.
- You will perform procurement related activities such as sourcing and procuring anything our growing office needs and processing invoices for payment.
- You are the first point of contact for our day-to-day HR-operations in our Brussels office including but not limited to drafting HR documents and maintaining HR files, general employee relations, payroll preparation and follow-up in cooperation with our tax advisor.
- You will be working closely with the central HR-Team in tailoring all our corporate policies and guidelines to the Belgium market including paying close attention to compliance with local labor law, social security, tax, health and safety and insurance regulations and provide advice on these policies and guidelines to our employees.
**What should you bring along?**:
- You have already gained professional experience as an assistant in an international environment, ideally in a professional services firm (consulting / agency / law firm etc.).
- Preferably bachelor’s degree in administration, business management, business and languages or comparable training/studies or comparable experience in a similar role.
- You have great organization, listening, communication skills & a problem solving mindset.
- You have a good understanding and knowledge of the Office 365 environment.
- Your English is excellent, and your knowledge of French and German is very good. If you also speak Dutch, that would be perfect.
- Familiarity with Belgian labor law as well as experience in payroll, social security regulations and related fields.
**What we can offer you**:
- An inspiring and start-up like working environment
- Exciting tasks and attractive development prospects
- A dedicated, supportive, international and growing team
- A corporate culture that combines excellence with team spirit
- The opportunity to work flexibly both in our offices and from home
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