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Executive Assistant
Il y a 3 mois
**Function title**: Executive Assistant
- **Reference**:NOC-EG-2024-FGIII/751
- **Location**: Brussels
- **Nature of the competition**: Internal and external competition
- **Applicable regulations**: Conditions of Employment of Contract Staff at EUROCONTROL
- **Function group**: Function group III
- **Job level**: 8-10
- **Generic post**: Assistant
- **Number of posts**: 1
- **Duration of engagement**: 5 Year (s) - extension or conversion of the contract is possible - see “Useful information” section
- **Security clearance**: Security vetting may be required in accordance with the relevant EUROCONTROL security policies
- **Directorate/Service**: EGSD/OFF - Office of the Director
- **Working arrangement**: Hybrid work (A blend of onsite and remote work). **Please note that EUROCONTROL does **not offer full-time remote working arrangements.**
**Competition publication date**: 07/03/2024
- **Competition closing date**: 04/04/2024 (23:59 Brussels time)
- **Reserve list**: Applicable - See details in the "Useful information" section
YOUR TEAM
Within the The European Green Sky Directorate, the Office of the Director assist the Director in the execution of his/her duties in both long term and the day-to-day business of the Directorate.
YOUR ROLE
Your role will be to:
- Assist in the organisation, co-ordination and monitoring of projects and activities to ensure execution according to plan.
- Research, gather or co-ordinate information to prepare reports, WPs, briefings, presentations, etc. and assist in the analysis and review of content.
- Be present at meetings to minute, track and report on progress on agreed actions.
- Provide support (e.g. collect agenda items, gather data, prepare statistics and files) in the preparation of meetings with internal/external stakeholders and to any individual essential projects as required.
- Assist in the follow-up of changing priorities, provide feedback and brief on pending matters.
- Draft correspondence and pro-active follow-up on outstanding replies; ensure an appropriate and timely answer.
- Provide administrative support (manage agenda, organise meetings, make travel arrangements, sort and dispatch information, etc.) and ensure that processes are correctly applied.
- Act as a key point of contact for internal and external stakeholders.
- Carry out any other task in line with the main purpose of the job.
REQUIRED QUALIFICATIONS, EXPERIENCE & COMPETENCIES
- A level of post-secondary education attested by a diploma and appropriate professional experience of 3 years.
- In addition, a minimum of 3 years’ relevant professional experience, ideally in an international environment.
- Experience in project support (e.g. coordination, monitoring, preparation of status reports).
- Experience in assisting managers (e.g. senior managers, project managers).
- Experience in supporting (internal / external) stakeholders.
- Experience with administrative processes and support.
- Drafting skills in English and French.
- Proficient user of MS Office, in particular PowerPoint.
- Experience in the use of web publishing tools or SharePoint would be an asset.
- Communication: You are able to foster two-way communication.
- Planning and organising: You know how to plan ahead and adapt as required.
- Quality focus: You set and foster high quality standards.
- Analytical thinking: You know how to break down information.
- Pro-active and dynamic attitude.
- Ability to work in a multinational and multicultural environment.
- Professional conduct in line with the corporate behaviours of the Agency, i.e. result-driven, readiness to change, customer focus, integrity and team-player approach.
The levels relate to the Common European Framework of References for languages (CEFR).
USEFUL INFORMATION
- Applications will be accepted from nationals of EUROCONTROL Member States only.
- Information on salary and benefits can be found on our Careers site
- EUROCONTROL is an equal opportunities employer. We are committed to equality and diversity. In the event of equal merit, preference may be given to the applicant from the under-represented diversity characteristics in order to complement diversity of teams and rebalance the workforce.
