Event Assistant/officer

il y a 2 semaines

Gent, Belgique VIB Temps plein

**About VIB**:
VIB is an entrepreneurial, non-profit research institute in life sciences, closely affiliated with five universities in Flanders. Our mission is to conduct groundbreaking strategic research that offers real-world solutions to citizens, patients, and farmers. Beyond research, VIB is dedicated to fostering knowledge-sharing through the Training & Conferences Program, offering a range of training, conferences, and personal development opportunities tailored to the needs of the scientific community.

**About the VIB Training & Conferences Program**:
The VIB Training & Conferences Program delivers high-quality, fully integrated training and personal development initiatives. Our offerings include modular training events, e-learning courses, specialized workshops, summer schools, international conferences, and customized development opportunities aimed at nurturing the skills of scientists across the globe.

**Position Overview**:
As an event assistant (officer), you will manage the full organization of **summer schools and workshops **from start to finish. Your role is key in ensuring that VIB delivers well-organized training activities, allowing trainers to focus on the content of their sessions without worrying about logístical details. This position contributes to the overall strategy of VIB to offer a platform where VIB scientists at all stages of their careers can learn, connect and improve their skills.

**Key Responsibilities**:

- **Organization**
- Overseeing the preparation, logistics, and execution of workshops and summer schools
- Coordinating with venues, caterers, and audiovisual providers.
- Coordination with the trainers and other parties (such as VIB data core)
- Handling on-site coordination for training activities at the different VIB locations
- Evaluation: monitoring and ensuring the quality of each event
- ** External and internal relations and helpdesk**
- Handling all questions of (potential) participants (online and onsite)
- Maintain professional contacts with participants, speakers and trainers, exhibitors.
- **Website and e-learning platform**: adding and updating content to the different platforms the team is using.
- **Budget**: Managing and tracking the budget for each event.
- **Support **in the execution of **promotional activities**

**Qualifications**:

- **Education**
- Bachelor’s degree in event management or related field
- ** Technical & Scientific Expertise**
- Experience in event and project management
- Advanced knowledge of Office 365 (Word, Excel, Outlook)
- Experience with Adobe Photoshop, Illustrator & Indesign
- Driver’s license B
- ** Skills & Attributes**
- Strong organizational skills with the ability to manage projects efficiently
- An eye for detail and accurate working methods
- Team player who can also work autonomously
- Diplomatic and mature, maintaining professionalism under pressure
- Hands-on and accurate
- Strong communication skills, both written and spoken

**How to Apply**:

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