Personal Assistant

We are seeking an exceptional Chief Executive Assistant to provide high-level strategic and administrative support directly to our Executive Officer.

About the Role

As the Executive Assistant, you will serve as the CEO's trusted partner, acting as the primary point of contact and gatekeeper. This is a pivotal role that requires anticipation of needs, impeccable discretion, and the ability to thrive in a fast-paced environment. You will play a key part in ensuring the CEO's time is optimized, enabling them to focus on strategic leadership and company growth.

Key Responsibilities
- Manage the CEO's complex calendar, including scheduling meetings, appointments, and coordinating with internal/external stakeholders
- Arrange domestic and international travel, itineraries, and logistics
- Prepare and edit correspondence, reports, presentations, and confidential documents
- Serve as a liaison between the CEO, board members, senior executives, and external partners
- Coordinate board meetings, executive retreats, and special events
- Oversee special projects, research, and data analysis to support decision-making
- Manage expense reports, budgets, and administrative processes
- Maintain strict confidentiality on sensitive matters

Qualifications and Skills
- 5+ years of experience as an Executive Assistant supporting C-level executives (CEO experience highly preferred)
- Proven track record in a high-pressure, fast-paced environment
- Exceptional organizational skills with keen attention to detail and multitasking abilities
- Outstanding written and verbal communication skills
- High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and tools like Slack, Zoom, or project management software
- Strong problem-solving skills and the ability to anticipate needs proactively
Discretion and professionalism when handling confidential information
Bachelor's degree preferred (in Business Administration, Communications, or related field)
Flexibility to occasionally work outside standard hours for urgent matters or travel support

What We Offer
- Competitive salary with annual performance bonus
- Comprehensive benefits: Health, dental, and vision insurance; with company match; generous PTO and paid holidays
- Professional development opportunities and growth within the company
- A collaborative, supportive culture with flexible work arrangements
- Permanent contract signed with Estela Properties

If you are a proactive, detail-oriented professional who excels at building trusted relationships and driving executive efficiency, we want to hear from you

**Job Types**: Full-time, Permanent contract

Pay: €2.500,00 - €3.500,00 per month

**Benefits**:

- Additional leave
- Hospitalization insurance
- Life insurance
- Professional development assistance
- Profit sharing
- Retirement plan
- Stock options
- Wellness program
- Work from home

Work Location: Hybrid remote in 2000 Antwerp