Executive Assistant

Robert Half is partnering with a **Belgian property company, investor, operator and developer of office spaces, which owns and manages a large portfolio of office buildings in Belgium and Luxembourg**, to find an **Executive Assistant** (M/F/x) to support key executives and leaders within the organization.

If you excel at prioritizing tasks, navigating high-level interactions, and thrive in a collaborative, ESG-conscious environment, this could be your next career move

**Your Role as Exucutive Assistant (M/F/x)**:
Reporting directly to the CEO and collaborating with the Chief Portfolio Officer (CPO) and Head of Asset Management (HoAM), the Executive Assistant (M/F/x) will play a vital administrative and logístical role across various operational teams within the company.
- ** Calendar Management**: Organize schedules for the CEO, CPO, and HoAM, ensuring seamless meeting planning and logistics.
- ** Event Coordination**: Plan internal/external meetings and events by identifying venues, negotiating contracts, and coordinating logistics for exceptional gatherings.
- ** Documentation Support**: Prepare PowerPoint presentations, draft reports, and assist with formatting documents to create polished deliverables.
- ** Meeting Preparation**: Collect agendas, preparatory documents, and support drafting minutes of meetings and follow-up reports.
- ** CRM Maintenance**: Manage customer relationship systems (Portfolio & CEO CRM), ensuring accuracy and accessibility.
- ** Travel Bookings & Expense Reports**: Act as the point of contact for corporate travel arrangements and process expense reports efficiently.
- ** Team Collaboration**: Provide occasional support to the Portfolio and Hospitality teams, including handling client communications and receptionist duties when needed.

**Why Join this company?**

When you become part of this **Belgian property company**, you align with a business committed to creating sustainable, socially conscious value.

Be ready to contribute actively to advancing its ESG (Environmental, Social, and Governance) policy.

**Your Skills and Qualifications for this Executive Assistant position (M/F/x)**:

- ** Education**: Bachelor's degree in secretarial work, assistantship, or equivalent experience.
- ** Experience**: Minimum 5 years of proven success in a similar executive assistant role.
- ** Language Skills**: Trilingual fluency in French, Dutch, and English.
- ** Technology Proficiency**: Expertise in MS Office tools; InDesign knowledge and CRM tools like Dynamics are a plus.
- ** Organizational Talent**: Exceptional multitasking skills with the ability to prioritize tasks effectively and maintain accuracy under time constraints.

**Key Traits**:

- High attention to details.
- Strong communication skills to facilitate relationships internally and externally.
- Ability to work independently while fostering collaboration across teams.

**What our client offers**:
**A stimulating professional environment**:The opportunity to work for a recognized company in the property sector, with a dynamic and collaborative team.

**Permanent contract**
- ** Flexible hours**:37.5 hours per week with **2 days of Home-working** possible.
- ** Rewarding role**:A versatile role in a rewarding and multicultural environment, ideal for strengthening your skills.
- ** Attractive remuneration with comprehensive fringe benefits**:

- Company car and mobility card (mobility budget possible)
- Group insurance (7%) and hospitalization insurance
- Meal vouchers
- Telephone
- Laptop

If you meet the qualifications and are eager to take on a dynamic support role in an innovative company, we want to connect with you