School Office Manager

**British Junior Academy of Brussels**
Belgium**Job type**:

Full Time, Permanent**Start date**:

27 October 202519 October 2025**Job overview**:

- The British Junior Academy of Brussels is located in the diplomatic residential area of Brussels and the diverse intake is reflected in our proximity to the main institutions of the EU, major NGOs and offices of multinational companies. Our reputation, since 1992, as a high-quality provider of the National Curriculum of England is recognised in the community. BJAB is proud to be a part of COBIS (Council of British International Schools) and IAPS (International Association of Prep Schools). The school was inspected in 2019 by ISI and judged to be 'Excellent' in all areas and has successfully completed a further 2022 ISI compliance inspection in which the school met all British School Overseas (BSO) standards. The report can be accessed here.

The school already has an excellent record of feeding pupils into top European and British independent schools including Eton, Thomas's Battersea, Westminster, Magdalen College, St Mary's Ascot and James Allen's Girls School, and continues to attract high calibre British and international families.Our ethos is grounded in providing a safe, caring, respectful, tolerant and disciplined environment where high standards prevail in all areas of school life. The school has approximately 298 pupils and a teaching staff of 48.The School Office Manager will be responsible for overseeing all aspects of office management. The School Office Manager is directly responsible for the management of the school's administrative team. This role is essential to supporting the Senior Leadership Team (SLT) and ensuring that the school operates efficiently in both its Primary and Secondary sections including:
**Management & Recruitment**
- Manage the administrative staff including task assignment, appraisals, and training
- Manage the employee recruitment processes from job postings, interview scheduling, and drafting offers letters
- Maintain the Single Central Record (SCR), the statutory safeguarding document standard for schools in the UK which follow the British International Safeguarding Standards

**IT & Data Management**
- Operate as the Microsoft 365 Administer for the school and business enterprise including the Microsoft profiles of all staff and pupils
- Manage and update various ISAMS modules (eg. Human Resources, Reports, Teaching, Registration, and Report Publishing)
- Perform platform maintenance for online learning systems and exams including periodical updates and yearly roll-over
- Manage the school's IT infrastructure including school-issued employee laptops, student iPad devices, printers, Wifi networks, etc.

**Communication & Front Desk**
- Prepare essential documents such as the Staff Handbook, School Calendar, and school policies

**Event Planning & Extra-Curricular**
- Manage the practical organisation of school events by coordinating logistics such as arranging school transportation, overseeing reservations for school trips
- Manage the administration of termly Extra-Curricular Clubs for primary and secondary levels
- Manage the administration of Spring and Summer Stage for primary and secondary levels

**Office Maintenance, Resource Management, & Finance**
- Track and manage resources, inventory, and orders for office supplies and equipment
- Process annual orders for school resources
- Liaison with the Chief Finance Officer (CFO) to establish department budgets and process orders in line with established budgets

**Health & Safety**
- Operate as the designated Health and Safety Officer, including responsibility for all health and safety matters of the scho
- Complete and manage general risk assessments, fire drills, and care plans for pupils and staff
- Maintain the first aid inventory and organise first aid training for staff
- Ensure compliance with safety regulations and responses to accidents on CPOMS

**Pastoral & Safeguarding**
- Pastoral experience from working in an educational setting
- Take responsibility for promoting the welfare and safety of children at all times, following the school's safeguarding policies and reporting procedures without exception

**Essential Skills & Attributes**:
Commitment & Initiative: Demonstrates dedication to BJAB's vision and values, with a proactive and adaptable approach. Demonstrates the drive to propel the school into meeting future needs such as larger student population, through-school considerations, international exams (eg. IB), etc.Commitment to the Life of the School: Demonstrates the aspiration to engage in the wider extracurricular life of the school including participating in day trips and residential trips including outbound excursions. Demonstrates the willingness to execute the school's ability to offer a robust extracurricular offering including, but not limited to, the Duke of Edinburgh (DoFE) ProgramSelf-Learner & Adaptable: Demonstrates the ability to learn n