Finance and Operations Officer

**BPIE is hiring a Finance and Operations Officer**

**ABOUT BPIE**

As a prominent think tank with offices in Brussels and Berlin, BPIE (Building Performance Institute Europe) is leading since 2010 the conversation on buildings and climate, making the case for ambitious, human-centric policies that will bring the built environment in line with global and European climate objectives. This is a unique opportunity to work for a values-driven employer with an excellent reputation in Brussels and globally, who works (and plays) hard, and encourages creativity and diversity in our team.

**ABOUT THE JOB**

BPIE Brussels is looking for a Finance and Operations Officer to strengthen the **operational team** capacity by providing support with overall running and management of finance, administration and HR processes. The position offers perspectives for growth and professional development **on operational and strategic levels**. Working in a SME-size non-profit association entails flexibility, agility and independence. Our new **Finance and Operations Officer** will join our team and report directly to our **Head of** **Finance & Operations** to support BPIE with an efficient **coordination of operations activities, while working closely with all BPIE team members (research, communication, and operations) and with external providers and consultants.**

**RESPONSIBILITIES**

**Finance (70% FTE)**
- Support with the recording of incoming invoices in the accounting system (account assignment);
- Reconcile the monthly bank statements;
- Support cash-management activities;
- Assist the preparation of periodical financial reports;
- Check and track travel requests and corresponding expenses claim for reimbursement and check invoices;
- Check time sheets and report allocated hours to respective projects;
- Support the updates of project budget tracking files;
- Support with financial planning and budgeting;
- Assist with the preparation of annual financial accounts and related audit;
**Operations (HR, Office, Events.. ) (30% FTE)**
- Provide daily administrative support and guidance about internal procedures;
- Assist with the maintenance and update of the HR records and data;
- Assist the drafting and preparation of employment contracts and amendments;
- Support the recruitment and onboarding process;
- Provide logístical support for in-house and external meetings and events in coordination with project coordinators;
- Organize the maintenance of office common areas;
- Support reception management (calls, welcoming visitors, delivery, etc.);
- Provide support to HR process when needed (onboarding, recruitment, learning and development, wellbeing, etc.).

**REQUIRED QUALIFICATIONS**
- Higher education or equivalent professional training in relevant discipline, such as accounting, languages, HR, finance, business administration
- One or two years' relevant experience in the field
- Knowledge of MS Office and an affinity with Excel are strongly recommended
- Attention to detail and service oriented attitude
- Highly proficient in spoken and written English
- German language is an asset
- Capability to prioritise and work with several tasks at the same time while respecting deadlines
- Willingness to work in a small, multicultural and dynamic team
- Pro-active, kind and constructive team player with good communication skills

**TERMS AND CONDITIONS**
- A permanent contract
- The office is located in the Trône/Arts-Loi area in Brussels and is therefore very easily accessible by public transport (metro, tram, train and bus)
- A competitive and comprehensive salary and compensation package in line with the non-for-profit sector and internal salary grid, including a hospitalization and pension insurances, homeworking allowance, meal vouchers, public transportation reimbursement, team building activities, trainings, fruit baskets and coffee, etc.
- Flexibility is provided with up to 3 days of homeworking per week, remote work from abroad, flexible working schedule with core hours based on a 38h per week contract
- A challenging and inspiring role in a leading think tank recognized in Brussels and internationally, working on one of the most pressing topics of our time - climate change
- The chance to develop own initiatives, to have real responsibilities and autonomy, to implement strategic actions, and to have a real impact on the development of the organisation
- The opportunity to work with a diverse range of stakeholders from across the buildings value chain, to learn and gain technical expertise in this field
- A supportive and dynamic work environment with highly cooperative and friendly teammates who are committed to fighting climate change and having fun in the process

**APPLICATION PROCESS**:
At BPIE, we are committed to promoting equality and diversity within our organization and ensuring equal opportunities in recruitment. We believe in equal opportunity regardless of race or racial group (including colour, nationa