Tender Contract Analyst Belux

**Careers that Change Lives**
The tender & contract Analyst is responsible for managing all tenders, contracts and offers for his or her region. All administrative tasks from tender announcement until contract expiration, guide the business in the setup of all types of contracts and create regular offers. Main duties include being the gate-keeper of all contracts, owner of the contract registry, assisting in rebate payment calculations, creator of customer value adds, Superuser in Vendavo and first point of contact with purchasers in relation to contract validity, quality and master data management, being specialist on tender documents and actively support in preparing the tender submission. Contribute to and implement ongoing process improvements in the Pricing, Contracting and Tender Management team.

**A Day in the Life**
The role will include the following responsibilities:
**Tender**
- Gatekeeper of all contracts and owner of the contract registry.
- Tender management: constantly monitor the tender submission process: format, timing & deadlines, completeness, consistency and compliance with all requirements.
- Make sure that all parts of the tender are covered and the required structure is kept (administration, technical and financial part).
- Make sure all prices are loaded and approved in Vendavo before the tender/contract is signed by our GM.
- Finalizing contracts, collecting signatures and load contract prices from Vendavo to SAP.
- Maintain centralized administration and storage for agreements.
- Follow up on submitted tenders (receipt, feedback, non-acceptance, contract upon acceptance, signature, archiving, setting up of the prices, respect timing & deadlines).
- Monitor contracts and follow up with customers on prolongations, ensuring protocols are signed before expiration after alignment internally with business units.
- Monitor price increase possibility to increase revenue after direction from business units.
- Prepare value adds for contracts for external customers in line with contractual obligations.
- Maintain and actively improve contractual e-catalogues, partnering with purchasing departments on process improvement.
- Create statistics related to master data as specified in contracts.
- Be gatekeeper on all agreements created by the sales force in Vendavo to ensure compliance with running contracts.
- Support internal customers with contract and tender-related questions.
- Work with pricing administrator to solve price discrepancy issues and eliminate price overrides.
- Support implementation of Vendavo and provide expert support to the sales force.
- Expert on tender admin flow and project coordinator for the tender work.
- Request and distribute tender documents appropriately after the announcement.
- Reviewer of agreement drafts coordinating with legal for review if needed.
- Support in setting up and organising tender folders with all documents according to customer specifications.
- Coordinates proofreading of documents and compiles tender submission & signatures.
- Detail checking all documents (setting up correct print formats, content lists for subfolders, double checking all requested documents are ready for submission etc).
- Ensure tender is sent off physically/electronically within deadline and follow up on shipment.
- Uploading/maintenance of site builder sites in coordination with peers.
- Be a gatekeeper of the implementation of the pricing strategy and educate your business partners.

**Contracting**
- Maintain centralized administration and storage for agreements.
- Monitor contracts and follow up with the business on prolongations, ensuring protocols are signed before expiration after alignment internally with business units.
- Monitor yearly price increase possibility to increase revenue after direction from business units from a contractual & communication point of view.
- Prepare value adds for contracts for external customers in line with contractual obligations.
- Maintain, develop and adapt internal e-commerce database files to comply with changes in contracts.
- Be gatekeeper on all agreements created by the sales force in Vendavo to ensure compliance with running contracts.
- Contract management and assistance in rebate payment calculations.
- Support internal customers with contract-related questions.
- Communicate with customer service upon “Special price” requests.
- Reviewer of framework agreement drafts and e-commerce requirements drafts in tender package, coordinating with legal for review if needed.
- Coordinate adaptation to existing contract templates together with the business and legal departments.
- Become an expert in contracting.
- Be a gatekeeper of the implementation of the pricing strategy and educate your business partners.
- Take an active part in the rebate discussion for your customers and make sure all the necessary steps are followed to create the contract.

**Vendavo**
- Support the implementation of Vendavo and provide expert supp