Administration and Finance Coordinator

Functieomschrijving

**Responsibilities**:
For the Membership Department
- Specific administrative tasks related to customer support and administration include - amongst others - the following:

- being the first point of contact providing information and support to existing customers and prospects in relation to WEEE (Waste Electrical and Electronic Equipment) Compliance, its administration and management
- supporting customers in completing their administrative obligations before any deadline
- verifying and - where applicable - managing the process and correcting reported data on a daily basis to ensure accuracy of reported data
- maintaining the customer relationship management (CRM) system on a daily basis
- reporting to external stakeholders on a regular basis
- generating overviews and reports for internal and external stakeholders
- providing administrative support to all subsidiaries and branches in Europe
- Managing all administrative WEEE Compliance items for the country Belgium and its three Regions including front office activities such as communicating, presenting and informing prospects and customers about their obligations.

For the Finance Department
- Responsible for and in charge of customer invoicing administration related to customers
- Responsible for and in charge of accounts receivable, i.e. chasing the payment of overdue invoices /credit collection
- Assisting in supplier invoice administration, booking of invoices and payments
- Assisting in bank statements administration and booking

For other Departments:

- Helping to translate marketing and communication materials and collateral
- Providing relevant customer information and details to facilitate the work of your colleagues from the Operations department and vice versa

Profiel
- Fluent in Dutch, French and English. Other languages such as German, Spanish or Italian are an asset.
- Fully proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, etc)
- Able to understand the rationale of and have common sense of how IT-systems work
- Must have strong, hands-on knowledge of ERP systems and IT-systems such as Microsoft Dynamics 365 Sales, Dynamics Business Central and ERP system
- Strong relationship building and collaboration skills.
- Customer focused (internal and external).
- Excellent analytical, problem solving, and troubleshooting skills.
- Ability to quickly identify and mitigate problems.
- Proactive in putting actions in place to prevent issues and to provide solutions. A challenge lover who dares to challenge. Not afraid of difficulties.
- Able to navigate a fast-paced, ever-changing environment that operates under tight deadlines.
- Able to set priorities based on business and stakeholder needs.
- Responsibility mindset
- Eager to learn
- Excellent organisational and time management skills
- Very accurate and efficient executor of administration and finance tasks
- Ability to work autonomously as well as in a team
- Willing to work in a multicultural environment
- Ability to work under stress and accepting flexible work hours
- Ability to accompany the team in events and meetings abroad

Jobgerelateerde competenties
- Procedures voor het administratieve en financiële beheer, indicatoren voor de opvolging van de activiteit en rapportering aan de directie, bepalen en opstarten
- Toezicht houden op het beheer van de liquiditeiten
Aanbevelingen aan leidinggevenden doen over de toekenning van financiële middelen
- Toezicht houden op en coördineren van de beheerscontrole en de interne audit (evaluatie van de financiële risico's, validatie van fiscale keuzes,...)
- Toezicht houden op en coördineren van de werking van de diensten, de juridische advisering inzake geschillen en financiële constructies
- De begroting van de organisatie opstellen, voorleggen aan de leidinggevende instanties en aanpassingen uitvoeren
- De evolutie van de financiële resultaten van de organisatie opvolgen
Het financieringsplan opstellen

Aanbod
- Attractive salary according to experience and skills
- Extra-legal benefits
- Opportunity to grow

Location
- Sint-Lambrechts-Woluwe (near Montgomery / Diamant)

Plaats tewerkstelling

1200 SINT-LAMBRECHTS-WOLUWE