Event Specialist

il y a 1 jour

Brussels, Belgique ICF Temps plein

Description

ICF Next is a leading European communications agency, part of the global ICF group. Based in Brussels, our Events Team works at the heart of the EU ecosystem, delivering impactful communication and engagement strategies for European institutions and public sector clients. We specialize in integrated campaigns, digital experiences, and large-scale events that inform, inspire, and connect citizens across Europe.

**Your Role: Event Specialist**

Are you passionate about delivering exceptional events?
Do you thrive on managing ambitious EU projects on innovative and high-impact topics?
Are you ready to join a resourceful Events Team that drives meaningful change across Europe?

If so, we’d love to hear from you. Join the ICF Next Events Team and help shape the future of event experiences for the European Union.

**Key Responsibilities**

**Event Planning & Coordination**
- Plan and manage logístical services for small to medium-sized events from A to Z.
- Oversee preparation tasks and ensure smooth delivery of in-person events.
- Supervise multiple event projects simultaneously with a structured and proactive approach.
- Maintain regular contact with clients, primarily EU institutions.

**Vendor & Stakeholder Communication**
- Source and coordinate with service providers and suppliers.
- Set up vendors and manage purchase orders (POs).
- Collaborate with internal teams including communications, creative, and production.

**Registration & Travel Management**
- Set up and manage online registration platforms (e.g. CVENT, B2Match, Swoogo).
- Coordinate travel and accommodation logistics for participants.

**Online & Hybrid Event Delivery**
- Organize technical tests, briefings, rehearsals, and show calling for virtual/hybrid events.
- Operate online event tools such as Zoom, Webex, MS Teams, Interactio, and Sli.do.

**What We’re Looking For**
- 2-3 years in event organization within a communications-focused environment, ideally involving EU institutions.
- Strong organizational and multitasking abilities.
- Excellent communication and teamwork.
- Attention to detail and commitment to high-quality delivery.
- Client-oriented, professional, and responsive.
- Passionate about institutional communication and impactful events.
- Familiarity with registration and badging platforms (CVENT, SWOOGO, B2Match).
- Experience with virtual event tools (Zoom, Webex, MS Teams, Interactio, Sli.do).
- Commitment to cost-efficient, inclusive, gender-balanced, and environmentally sustainable events.
- Curiosity about how AI tools can enhance event planning and delivery.
- Fluent in English and French or Dutch. Additional languages (e.g. German, Spanish) are a plus.
- University degree in a relevant field.

indeed

LI-CC1

**Working at ICF**

ICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.

Brussels, Belgium (BE75)

  • Senior Events Specialist

    il y a 2 semaines

    Brussels, Belgique ICF Temps plein

    Description ICF is a leading provider of consulting services and technology solutions to governments and commercial clients in the United Kingdom, Europe and globally. We are expanding our services, and to promote this growth, we are looking for a Senior Events Specialist to join our team working on the implementation of large European contracts. As Senior...

  • Freelance In-person Event Specialist

    il y a 2 semaines

    Brussels, Belgique Visit.org Temps plein

    Who are we? Visit.org helps companies discover & book thousands of carefully curated social impact team experiences, led by and benefitting local nonprofits. With its proprietary library of team-based experiences across 90+ countries, Visit.org provides HR, CSR, and Meetings & Events leaders highly scalable, culturally appropriate content for purpose-driven...

  • Recruitment Specialist

    il y a 1 jour

    Brussels, Belgique Oliver James Temps plein

    **Job description**: Are you a dynamic and driven professional with a passion for talent acquisition and an expertise in the field of data and platforms? If so, we have an exciting opportunity for you! We are currently seeking a highly motivated recruitment specialist to join our recruitment agency and play a crucial role in our Data & Platform team. **The...

  • Administrative Officer for Uems Specialist Bodies

    il y a 1 jour

    Brussels, Belgique European Union of Medical Specialists (UEMS) Temps plein

    **Administrative Officer for UEMS Specialist Bodies** **Are you interested in working for a European organization? Are you passionate about the medical sector and patient treatment and safety?** The European Union of Medical Specialists (UEMS) is a non-governmental organization representing more than 1.6 million medical specialist doctors in Europe and...

  • Inside Sales Specialist

    il y a 2 semaines

    Brussels, Belgique Vivid Resourcing Temps plein

    We're hiring: Inside Sales Specialist (Energy Transition) Want to make a real impact while building a career in sales? Join a fast-growing Belgian energy platform that connects consumers directly with local, truly green energy producers. Transparent energy, fair prices, and real sustainability — that's what we stand for. The challengeAs an Inside Sales...

  • Packaging Deviations Specialist

    il y a 3 semaines

    Brussels, Belgique Nalys Temps plein

    Packaging Deviation & Continuous Improvement Specialist Brussels, BelgiumAbout NalysNalys is a fast‐growing consultancy company specialised in high‐tech engineering and life sciences. We partner with industry leaders to deliver expert support, innovative solutions, and high‐value technical capabilities. Joining Nalys means becoming part of a dynamic,...

  • Packaging Deviations Specialist

    il y a 3 semaines

    Brussels, Belgique Nalys Temps plein

    Packaging Deviation & Continuous Improvement Specialist📍 Brussels, BelgiumAbout NalysNalys is a fast‑growing consultancy company specialised in high‑tech engineering and life sciences. We partner with industry leaders to deliver expert support, innovative solutions, and high‑value technical capabilities. Joining Nalys means becoming part of a...

  • Field Sales Specialist

    il y a 4 jours

    Brussels, Belgique Nespresso Temps plein

    The Nespresso Team is recruiting for a talented “Field Sales Specialist” who will take part of the Nespresso’s business growth by supporting the Trade distribution and sales of coffee machines within physical retailers including major electro chains and buying groups across Belgium and Luxembourg. The role involves promoting Nespresso within selected...

  • Marketing & Communication Specialist

    il y a 4 jours

    Brussels, Belgique Equans Temps plein

    **Domaine**: Fonctions Supports/Communication - **Type d'emploi**: Standard - **Temps de travail**: Full-Time - **Wat als de marketing - en communicatiestrategie van Equans in jouw handen lag?** Gevestigd in Brussel, is Equans een jong merk dat het licht zag in 2021, maar dat steunt op meer dan 70 jaar ervaring in multitechnische installaties en...

  • HR Specialist

    il y a 1 jour

    Brussels, Belgique NVISO Temps plein

    **It all starts with the mission**: NVISO is here to protect European society from potentially devastating cyber attacks! This means we offer cyber security services to private and governmental organizations to help them better prepare for, prevent, detect and respond to cyber security incidents. All of this is built on four fundamental values that define...