Summit & Speakers’ Management Officer
il y a 19 heures
**Omschrijving**:
RESPONSIBILITIES
Speakers Management
- Manages the speakers’ management module in the event management tool: creating calls for abstracts, categorising applicants based, creating review pages, exporting reports, creating speakers’ platform, managing technical issues and all other back-office issues
- Prepares and collects material, manages Call for Abstracts process: drafts and launches call, set-up of modules in event management software, management of questions from applicants, drafting and sending of response communications to applicants
- Drafts and sends communications to Programme Committee, logístical organisation of committee meetings, minute-taking
- Manages, organises the selected speakers in the event management tool, publishes confirmed speakers on website, liaises with Marketing team to provide programme information for promotional brochure, checks and reminds speaker to register for event, liaises with session managers
- Liaises, communicates regularly with speakers and ensures follow-up of all questions, necessary documents such as speakers guidelines, terms and conditions, practical information to be drafted and sent to speakers to ensure all necessary documentation is received. Proofreading, editing and minor translations where necessary.
- Sends relevant documentation to interpreters
- Ensures Speakers’ Management Team is briefed for role on the spot
- Coordinates speakers’ gifts (selection, ordering etc)
- Coordinates materiel delivery to speakers’ room (via pallet)
- On spot, the person will need to coordinate the set-up of speakers’ room, to check all PPTs of the day have been received, follow-up on missing ones, check all speakers have arrived at event venue, follow-up on missing ones
- Provides administrative support and assistance to speakers
- Updates website and other channels with programme changes
- Informs interpreters of changes
- Liaises with Communication team for upload of PPTs to e-library
Support to annual summit & event project management unit
- Organises Internal meetings: room booking, room preparation, catering, smooth running of sessions, video checks, sound checks, agenda preparation and sending, minutes, follow-up;
- Organises hotel bookings and travel arrangements for the team when required
- Support the team with Any other logístical or administrative task that could be requested
**Profiel**
PROFILE
- Experience in a similar position is a key asset (3 years)
- Excellent communication skills - excellent level of English and French, other languages are an asset
- Excellent planning and organisational skills
- Ability to manage time and priorities, stress resistant
- Sense of initiative, problem solving and proactivity mindset
- Ability to work in a team and liaise with multiple stakeholders - good interpersonal skills
- High degree of computer literacy and digital mindset
- Willingness to travel
**Aanbod**
They offer a friendly, caring and dynamic work atmosphere with a great team of 130 international colleagues, working together on the opportunities and challenges affecting the public transport sector. Based in downtown Brussels with colleagues in different regions of the world, our new colleague will be able to contribute to the service and business excellence of our multi-cultural organisation and membership.
- salary: 2500-2900 gross/month
- contract: possibility of a permanent contract
**Bedrijfsinfo**
Association sans but lucratif représentants les intérêts du secteur du transport public dans le monde.
-
Customer Service
il y a 3 semaines
1080 Molenbeek-Saint-Jean, Belgique AMP Temps plein 50 €Over AMP AMP (bpost group) is het grootste persverdelingsbedrijf van België. Vanuit 5 distributiesites en kantoren in Vlaanderen, Brussel en Wallonië bedienen we 4.500 persverkooppunten en verdelen we dagelijks 425.000 magazines en 260.000 kranten. Heden versterken we verder onze positie door uit te breiden in de distributie van boeken en van food en...
-
Membership Officer
il y a 19 heures
Sint-Jans-Molenbeek, Belgique Unique Belgium Temps plein**Description**: Unique Brussels is currently looking for a **Membership Officer**. Are you highly **organized**? Do you possess excellent communication skills in both **French**and **English**? If so, you might be the Membership Officer we’re looking for! **What are your tasks as a Membership Officer?** - Send yearly invoices and follow up on payments. -...
-
Membership Officer
il y a 19 heures
Sint-Jans-Molenbeek, Belgique Unique Belgium Temps plein**Omschrijving**: Unique Brussels is currently looking for a **Membership Officer**. Are you highly **organized**? Do you possess excellent communication skills in both **French**and **English**? If so, you might be the Membership Officer we’re looking for! **What are your tasks as a Membership Officer?** - Send yearly invoices and follow up on...
-
Membership Officer
il y a 19 heures
Sint-Jans-Molenbeek, Belgique Unique Belgium Temps plein**Description**: Unique Brussels is currently looking for a **Membership Officer**. Are you highly **organized**? Do you possess excellent communication skills in both **French**and **English**? If so, you might be the Membership Officer we’re looking for! **What are your tasks as a Membership Officer?** - Send yearly invoices and follow up on payments. -...
-
Project Delivery Officer Fr/ang
il y a 19 heures
Sint-Jans-Molenbeek, Belgique Unique Temps plein**Description**: **MAIN DUTIES** - Administrative support for 3rd party funded project proposals and bids (collecting CV, company information, statutes, and other material needed and available in the association)? - Provide organisational & logistic support to managers from the unit - Liaison with Project Events manager and EU project Administrative and...
-
Purchase Officer
il y a 2 jours
Sint-Jans-Molenbeek, Belgique CPAS DE MOLENBEEK-SAINT-JEAN Temps plein**Description de l’entreprise **Disponible immédiatement** visit.brussels est l'agence de communication du tourisme et de la culture de la Région de Bruxelles-Capitale à l'attention de ses habitants, des Belges et des visiteurs étrangers. Son but est d'étendre et renforcer l'image de Bruxelles en qualité de capitale de 500 millions d'Européens...
-
Legal Officer
il y a 2 jours
Sint-Jans-Molenbeek, Belgique CPAS DE MOLENBEEK-SAINT-JEAN Temps plein**Description de l’entreprise **Disponible immédiatement visit.brussels est l'agence de communication du tourisme et de la culture de la Région de Bruxelles-Capitale à l'attention de ses habitants, des Belges et des visiteurs étrangers. Son but est d'étendre et renforcer l'image de Bruxelles en qualité de capitale de 500 millions d'Européens...
-
K&i Administrative Officer Fr/ang
il y a 19 heures
Sint-Jans-Molenbeek, Belgique Unique Temps plein**Description**: RESPONSIBILITIES & TASKS Support K&I Director and Deputy Director for any administrative tasks Travel support: travel booking (flights, trains, hotels) for the K&I Director and Deputy Director Travel & expenses claims for K&I Director and Deputy Director - including Visa Statements Act as the main point of contact for any administrative and...
-
Management Assistant
il y a 19 heures
Sint-Jans-Molenbeek, Belgique Unique Temps plein**Omschrijving**: Onze klant in **Molenbeek**, een **notariskantoor**, is op zoek naar een energieke en enthousiaste **office assistant/management assistant**. - Het is jouw taak om **inkomende telefoontjes **met een glimlach te beantwoorden, de juiste **vragen **te stellen, nauwkeurige **boodschappen **te noteren en deze door te verbinden naar de juiste...
-
Treasury Officer
il y a 4 semaines
Sint-Jans-Molenbeek, Belgique Credendo Temps pleinCredendo est un groupe d'assurance-crédit européen de premier plan employant 563 professionnels aux quatre coins du monde. Actifs dans douze pays européens, nous travaillons pour des clients locaux et internationaux. Description de la fonction Vos activités régulières: finance et comptabilité Vous êtes en charge du traitement administratif des...
