Office Manager M/w/x

**Company description
**The Forward Group a boutique strategic advisory firm with a mission to advance public-private collaboration and growth.

We blend public and private sector expertise to guide international organizations, businesses, and governments as they seek to grow partnerships, scale innovation, or enhance their impact. Centrally located in Brussels, Belgium we serve clients in Europe, North America and around the world.

We are a small, flexible organization that is solution-oriented and thrives on turning challenges into opportunities. We aim for excellence in all that we do but we have fun along the way. We hire people - not positions - and are building an organization that unlocks the potential of each of our employees.

**Description of the function
**WHAT WILL YOU DO?
- Do you want to work in a friendly and professional environment, where we aim for excellence but also have fun along the way?
- Are you looking for a flexible organization that unlocks the potential of each of our employees?
- Do you want to be part of an ambitious team, addressing the world's most pressing challenges - from global health security to climate change?

As an Office Manager, your duties span from daily office management to setting up and maintaining systems and processes.
- Perform duties to support day-to-day operations i.e.:

- Schedule meetings across different time zones; travel arrangements, screening mail, filing, coordinate logistics for meetings and conferences.
- Process client invoices, salary payments, vendor payments, prepare supporting documents for accounting.
- Support HR processes, play an active role in facilitating a kind, respectful and collaborative culture.
- Set up and maintain organizational processes i.e.:

- Prepare correspondence, research, briefings, presentations, or other assigned documentation.
- Maintain departmental reports on an ongoing basis i.e. budgets, CRM entries, HR details.
- Create processes for repetitive tasks that drive effectiveness and improve communication.

**Profile description
**IS THIS YOU?
- A minimum of 3 years relevant experience.
- Relevant vocational training or a relevant university degree.
- Proficient knowledge of the MS Office Suite.
- Business fluency in English.
- Business fluency in Dutch and/or French.
- Excellent interpersonal and written and verbal communications skills.
- Previous experience as an office manager or executive assistant in an international institution or fast-growing company is a plus.

A person with the following skillset is a great fit for our team.
- Ability to self-direct and work effectively with others.
- High motivation with a ¿can-do¿ attitude.
- Ability to demonstrate discretion, good business judgment and diplomacy as a person involved in high-level client contact with exposure to sensitive information.
- Strong attention to detail with excellent written and verbal communication skills.
- Ability to routinely anticipate and solve complex administrative tasks.
- Capacity to develop, modify and adapt procedures that effectively meet demands of given situations.

**Benefits of the position
**WHAT WILL YOU DO?

Our office is conveniently located with all amenities. Weekly office presence is a requirement.

**Additional information**
Workplace ,

Contract type : CDI

Schedule specifics : Travailler avec un horaire coupé, Travailler à temps partiel

Other information:

- Please name your favorite online tools to drive effectiveness of daily repetitive tasks. Please elaborate on how you use them by giving an example.
- Please give an example of another companies' work culture you find inspiring. Please give specific examples of how office management supports the culture.

We will review applicants on a rolling basis. Please be in touch with any questions.