Administrative Assistant

Hiring Path:

- Open to the public

Who May Apply/Clarification From the Agency:
For USEFM - FP is 06. Actual FP salary determined by Washington D.C.

All Interested Applicants / All Sources

Security Clearance Required:
Public Trust - Background Investigation

Appointment Type

Permanent

Appointment Type Details:
Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:
The work schedule for this position is Full Time (38 hours per week)

Supervisory Position:
No

Relocation Expenses Reimbursed:
No

**Duties**:
Position is primary Office of Defense Cooperation (ODC) staff member responsible for programming and executing the Foreign Military Sales (FMS) Training Program, worth approximately $17 million per year for Belgium and Luxembourg. Position manages the vetting and administrative processing of Belgian and Luxembourg military personnel attending training and education courses in the U.S. under FMS programs. Position requires daily contact with human resource offices in the Belgian and Luxembourg Ministries of Defense, training officers, program managers, and allied nation students, as well as the U.S. Military Services that manage, schedule, and conduct international training.

Position completes administrative tasks associated with host nation student processing, facilitating attendance at over 50 individual courses and training events annually by more than 120 Belgian and Luxembourg military personnel, encompassing a wide variety of career field courses, weapon systems training, and professional military education programs.

**Qualifications and Evaluations**:

- Requirements:
EXPERIENCE: Minimum three (3) years working in an office environment, collaborating with team members, accomplishing tasks with mínimal supervision under established deadlines, managing programs or projects, conducting related research and coordinating activities with other people or offices.

JOB KNOWLEDGE: Basic understanding of government structures and institutions in the U.S., Belgium, and Luxembourg is required. This includes organization of the military and the broad types of training and education activities that take place within military services.
- Education Requirements:
Two years of college/university degree.
- Evaluations:
LANGUAGE: Fluency in English. Good working knowledge in French or Dutch. This may be tested.

SKILLS AND ABILITIES: Ability to conduct on-line research, use Microsoft Office programs, navigate data bases and perform data entry. Possess strong interpersonal skills with demonstrated clear and concise oral and written communication. Ability to coordinate the scheduling and sequencing of events with multiple offices and individuals. Ability to work projects under strict timelines. This may be tested.

**EQUAL EMPLOYMENT OPPORTUNITY (EEO)**: The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
- Qualifications:
**Benefits and Other Info**:

- Benefits:

- Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Brussels may receive a compensation package that may include extra-legal benefits: life insurance, hospitalization insurance (family included), meal tickets, transportation reimbursements, seniority leave, special holidays, training, Employee Assistance Program, etc.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.
- Other Information:
HIRING PREFERENCE ORDER:

- AEFM / USEFM who is a preference-eligible U.S. Veteran*
- AEFM / USEFM
- FS on LWOP and CS with reemployment rights**
- IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

**This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment